Team Project Coordination Template

Team Project Coordination in Priority Matrix

Coordinate team projects effectively with clear task assignments, regular updates, and milestone tracking.

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Proposed Tasks

High Impact, Urgent

• Task 6: Share Project Outline with the Team (due in 1 day)
  ☐ Email project outline to the team ☐ Discuss project outline in the next team meeting
• Task 1: Create a Project Outline (due in 2 days)
  ☐ Identify main project objectives ☐ Define key tasks ☐ Assign tasks to team members
• Task 7: Assign Tasks to Team Members (due in 2 days)
  ☐ Identify who is responsible for each task ☐ Inform each member of their responsibilities
• Task 2: Set up a Communication Platform (due in 1 week)
  ☐ Select a suitable platform ☐ Set up chatrooms for different teams ☐ Provide guidelines for use
• Task 3: Define Project Milestones (due in 1 week)
  ☐ Identify key milestones ☐ Set due dates for each milestone

High Impact, Not Urgent

• Task 4: Schedule Regular Team Meetings (due in 2 weeks)
  ☐ Define frequency of meetings ☐ Schedule meetings in everyone's calendars
• Task 5: Create a Project Dashboard (due in 3 weeks)
  ☐ Choose a project management tool ☐ Set up a dashboard showing tasks, deadlines, and progress

Low Impact, Urgent

• Task 10: Regularly Update Project Dashboard (ongoing)
  ☐ Update tasks as they progress ☐ Add new tasks as necessary
• Task 11: Share Project Updates with the Team (ongoing)
  ☐ Send regular project updates via email ☐ Discuss project updates in team meetings
• Task 8: Monitor Project Progress (ongoing)
  ☐ Regularly check the project dashboard ☐ Address any issues immediately
• Task 9: Address Any Issues (ongoing)
  ☐ Identify any issues ☐ Discuss solutions in team meetings ☐ Implement solutions

Low Impact, Not Urgent

• Task 12: Review Project Progress (every 2 weeks)
  ☐ Review project dashboard ☐ Discuss progress in team meetings
• Task 13: Adjust Project Plan as Necessary (ongoing)
  ☐ Identify necessary changes to the project plan ☐ Update project plan
• Task 14: Celebrate Achievements (ongoing)
  ☐ Identify achievements ☐ Celebrate achievements in team meetings
• Task 15: Provide Feedback to Team Members (ongoing)
  ☐ Identify areas for improvement ☐ Provide constructive feedback
• Task 16: Ask for Feedback from Team Members (ongoing)
  ☐ Encourage team members to give feedback ☐ Discuss feedback in team meetings
• Task 17: Update Team on Project Completion (due at project end)
  ☐ Notify team of project completion ☐ Celebrate project completion
• Task 18: Conduct Project Review (1 week after project end)
  ☐ Discuss what went well ☐ Discuss what could be improved
• Task 19: Document Lessons Learned (2 weeks after project end)
  ☐ Identify lessons learned ☐ Document lessons learned for future projects
• Task 20: Archive Project Documents (3 weeks after project end)
  ☐ Collect all project documents ☐ Archive documents in a safe place