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Team Project for Task Tracking and Sharing Template

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Ensure seamless communication and coordination among your team members with this comprehensive task tracking and sharing system. This template guides you through creating a shared document for task tracking, setting up regular meetings, assigning responsibilities, and developing systems for task prioritization and status updates.

By following this template, you can foster effective collaboration, streamline task management, and keep your team aligned and on the same page in the fast-paced entertainment industry.

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Team Project for Task Tracking and Sharing in Priority Matrix

Enhance team collaboration with a structured task tracking and sharing system.

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Proposed Tasks

Urgent & Important

Task 1: Create a shared document for task tracking (due in 1 day)
☐ Create a Google Sheets ☐ Share it with the team
Task 2: Set up a weekly team meeting to discuss tasks (due in 1 week)
☐ Choose a suitable time ☐ Send out invites

Important but not Urgent

Task 3: Assign responsibilities for each task (due in 1 week)
☐ Define team roles ☐ Assign tasks based on roles
Task 4: Develop a system for task prioritization (due in 2 weeks)
☐ Research task prioritization methods ☐ Implement the chosen method
Task 5: Create a system for task status updates (due in 2 weeks)
☐ Define task statuses ☐ Set up a system for updating task statuses

Urgent but not Important

Task 6: Set up a communication channel for task discussions (due in 3 weeks)
☐ Choose a communication tool ☐ Set up a dedicated channel for task discussions
Task 7: Create a system for task feedback (due in 3 weeks)
☐ Define feedback procedures ☐ Implement the feedback system

Neither Urgent nor Important

Task 8: Run a pilot test of the task tracking system (due in 4 weeks)
☐ Choose a small project for the pilot test ☐ Run the test ☐ Evaluate the results
Task 9: Train the team on the task tracking system (due in 5 weeks)
☐ Prepare training materials ☐ Conduct the training
Task 10: Roll out the task tracking system to the entire team (due in 6 weeks)
☐ Announce the roll out ☐ Provide support for the roll out
Task 11: Monitor the use of the task tracking system (due in 7 weeks)
☐ Set up a system for monitoring use ☐ Regularly check the system
Task 12: Gather feedback on the task tracking system (due in 8 weeks)
☐ Set up a feedback form ☐ Collect and analyze feedback
Task 13: Make adjustments to the task tracking system based on feedback (due in 9 weeks)
☐ Identify necessary adjustments ☐ Make the adjustments
Task 14: Continue to monitor the use of the task tracking system (due in 10 weeks)
☐ Continue regular checks ☐ Make adjustments as necessary
Task 15: Continue to gather feedback on the task tracking system (due in 11 weeks)
☐ Continue to collect and analyze feedback
Task 16: Conduct a review of the task tracking system (due in 12 weeks)
☐ Prepare a review report ☐ Present the review to the team
Task 17: Plan for future improvements to the task tracking system (due in 13 weeks)
☐ Identify potential improvements ☐ Make a plan for implementing them
Task 18: Implement the first round of improvements (due in 14 weeks)
☐ Implement the improvements ☐ Monitor the effects
Task 19: Gather feedback on the improvements (due in 15 weeks)
☐ Collect and analyze feedback
Task 20: Make further adjustments based on feedback (due in 16 weeks)
☐ Identify necessary adjustments ☐ Make the adjustments