Task Prioritization and Time Management Template

Task Prioritization and Time Management in Priority Matrix

Effectively prioritize and manage your academic responsibilities using the Quadrants method.

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Proposed Tasks

Urgent and Important

• Attend faculty meetings
  ☐ Review meeting agenda ☐ Attend meeting ☐ Provide input during meeting
• Conduct student advising sessions
  ☐ Review student progress ☐ Provide academic advice ☐ Help with course selection
• Finalize research proposal
  ☐ Review literature ☐ Formulate research questions ☐ Draft proposal
• Grade student assignments
  ☐ Review assignments ☐ Grade based on rubric ☐ Provide feedback
• Review faculty performance
  ☐ Review faculty reports ☐ Conduct performance meetings ☐ Provide feedback and suggestions
• Review upcoming teaching syllabus
  ☐ Review course material ☐ Update syllabus as needed ☐ Plan teaching sessions
• Submit annual report
  ☐ Collect department data ☐ Prepare report ☐ Submit to higher administration

Important, Not Urgent

• Department budget planning
  ☐ Review current budget ☐ Identify areas of expenditure ☐ Plan for next fiscal year
• Prepare for conference presentation
  ☐ Review research findings ☐ Prepare presentation slides ☐ Practice speech
• Prepare for department audit
  ☐ Collect necessary documents ☐ Review department processes ☐ Prepare for auditor's visit
• Publish research findings
  ☐ Finalize research paper ☐ Submit to journal ☐ Respond to reviewers' comments
• Review and update department policies
  ☐ Review current policies ☐ Identify areas of improvement ☐ Update policies
• Update curriculum
  ☐ Review current curriculum ☐ Identify areas for improvement ☐ Update curriculum

Urgent, Not Important

• Coordinate with other department chairs
  ☐ Identify common issues ☐ Discuss potential solutions ☐ Plan joint initiatives
• Plan department events
  ☐ Identify event themes ☐ Coordinate with event committee ☐ Organize logistics
• Respond to student queries
  ☐ Review student emails ☐ Respond to queries ☐ Forward queries to relevant parties
• Schedule committee meetings
  ☐ Identify key topics ☐ Coordinate with members ☐ Set up meeting invites

Not Urgent, Not Important

• Attend professional development workshops
  ☐ Identify relevant workshops ☐ Register for workshops ☐ Attend and participate
• Manage department website
  ☐ Review current content ☐ Update news and events ☐ Coordinate with IT for any changes
• Organize guest lectures
  ☐ Identify potential speakers ☐ Coordinate with speakers ☐ Organize logistics