Task Management & Deadline Tracking Project Template

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Efficient time management is crucial in the fast-paced FM services industry. This template helps you visualize and allocate your time effectively to ensure all tasks and projects are completed on time. By setting up a GTD system, prioritizing tasks, and regularly reviewing progress, you can meet deadlines and maintain service quality.

Follow the step-by-step guide to organize tasks, set realistic deadlines, delegate responsibilities, and communicate progress with your team. Achieve better time management and project success with this comprehensive template.

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Task Management & Deadline Tracking Project for Priority Matrix

Task Management & Deadline Tracking Project in Priority Matrix

Effectively manage tasks and track deadlines to ensure timely project completion.

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Proposed Tasks

High Impact, High Urgency

  • Task 6: Prioritize tasks due in 1 day
    ☐ Review all tasks ☐ Assign priority levels
  • Task 1: Set up GTD system due in 2 days
    ☐ Choose a GTD app or tool ☐ Set up categories for tasks ☐ Import existing tasks
  • Task 5: Set deadlines for all tasks due in 3 days
    ☐ Review all tasks ☐ Set realistic deadlines
  • Task 2: Weekly review due in 1 week
    ☐ Review all tasks ☐ Move tasks between categories ☐ Mark completed tasks
  • Task 9: Update all tasks due in 1 week
    ☐ Review all tasks ☐ Update task status

High Impact, Low Urgency

  • Task 7: Organize tasks by project due in 2 days
    ☐ Identify all projects ☐ Assign tasks to projects
  • Task 10: Review project progress due in 2 weeks
    ☐ Review all tasks ☐ Evaluate project progress
  • Task 15: Update project plan due in 3 weeks
    ☐ Review project progress ☐ Update project plan
  • Task 3: Monthly review due in 4 weeks
    ☐ Review all tasks ☐ Re-evaluate task priorities ☐ Plan for the next month
  • Task 18: Prepare for next project due in 1 month
    ☐ Review all tasks for next project ☐ Prepare GTD system for next project

Low Impact, High Urgency

  • Task 14: Follow up on delegated tasks due in 1 day
    ☐ Review all delegated tasks ☐ Follow up with assignees
  • Task 4: Delegate tasks due in 2 days
    ☐ Identify tasks to delegate ☐ Assign tasks to team members
  • Task 8: Set reminders for all tasks due in 2 days
    ☐ Review all tasks ☐ Set reminders for each task
  • Task 11: Communicate progress to team due in 2 weeks
    ☐ Prepare progress report ☐ Share report with team

Low Impact, Low Urgency

  • Task 12: Re-evaluate task priorities due in 3 weeks
    ☐ Review all tasks ☐ Adjust task priorities
  • Task 13: Reassign tasks if necessary due in 3 weeks
    ☐ Review all tasks ☐ Reassign tasks as needed
  • Task 16: Review GTD system effectiveness due in 1 month
    ☐ Review all tasks ☐ Evaluate GTD system effectiveness
  • Task 17: Adjust GTD system if necessary due in 1 month
    ☐ Review GTD system ☐ Make adjustments as needed
  • Task 19: Reflect on project completion due in 1 month
    ☐ Review project outcomes ☐ Reflect on what went well and what could be improved
  • Task 20: Celebrate project completion due in 1 month
    ☐ Plan celebration ☐ Invite team members