Supplier Task and Communication Management Template

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This template helps project managers in the sports flooring and equipment manufacturing industry keep track of supplier tasks, deadlines, and communications. By using this comprehensive guide, you can ensure that all supplier-related activities are managed efficiently, fostering strong and productive relationships.

From initial communication to performance evaluation and contract renewal, this template covers all aspects of supplier management to ensure smooth project execution and high-quality outcomes.

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Supplier Task and Communication Management for Priority Matrix

Supplier Task and Communication Management in Priority Matrix

Manage supplier tasks, deadlines, and communications effectively to maintain strong relationships.

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Proposed Tasks

Critical Communications

  • Initial Supplier Communication - Due in 1 Day
    ☐ Establish contact with suppliers ☐ Discuss project requirements ☐ Document communication
  • Follow-up Supplier Communication - Due in 2 Weeks
    ☐ Follow-up on initial communication ☐ Address any queries ☐ Document communication
  • Supplier Query Resolution - Due in 6 Weeks
    ☐ Resolve any supplier queries ☐ Document query resolution
  • Supplier Performance Feedback - Due in 8 Weeks
    ☐ Provide feedback on supplier performance ☐ Document feedback
  • Final Supplier Communication - Due in 12 Weeks
    ☐ Communicate project completion to suppliers ☐ Document communication

Supplier Tasks

  • Supplier Contract Review - Due in 1 Week
    ☐ Review supplier contracts ☐ Note key deadlines and deliverables ☐ Document findings
  • Supplier Task Assignment - Due in 3 Weeks
    ☐ Assign tasks to suppliers ☐ Communicate tasks and deadlines ☐ Document task assignments
  • Supplier Performance Evaluation - Due in 4 Weeks
    ☐ Evaluate supplier performance ☐ Document evaluation results ☐ Communicate feedback to suppliers
  • Supplier Payment Schedule - Due in 5 Weeks
    ☐ Establish payment schedule ☐ Communicate schedule to suppliers ☐ Document payment schedule
  • Supplier Task Monitoring - Due in 7 Weeks
    ☐ Monitor progress on supplier tasks ☐ Document task progress
  • Supplier Task Completion - Due in 9 Weeks
    ☐ Ensure completion of supplier tasks ☐ Document task completion
  • Supplier Contract Renewal - Due in 10 Weeks
    ☐ Renew supplier contracts as necessary ☐ Document contract renewals
  • Supplier Payment - Due in 11 Weeks
    ☐ Make supplier payments as per schedule ☐ Document payments

Non-Urgent Communications

  • Supplier Relationship Maintenance - Due in 13 Weeks
    ☐ Maintain regular communication with suppliers ☐ Document communications
  • Supplier Query Monitoring - Due in 15 Weeks
    ☐ Monitor for any supplier queries ☐ Document queries and resolutions

Low Priority Tasks

  • Supplier Task Review - Due in 14 Weeks
    ☐ Review completed supplier tasks ☐ Document review findings
  • Supplier Performance Analysis - Due in 16 Weeks
    ☐ Analyze supplier performance data ☐ Document analysis results
  • Supplier Feedback Review - Due in 17 Weeks
    ☐ Review supplier feedback ☐ Document review findings
  • Supplier Contract Analysis - Due in 18 Weeks
    ☐ Analyze supplier contracts ☐ Document analysis findings
  • Supplier Relationship Review - Due in 19 Weeks
    ☐ Review supplier relationships ☐ Document review findings