Supplier Performance and Issue Prioritization Template

Supplier Performance and Issue Prioritization in Priority Matrix

Track supplier performance and prioritize issues to ensure high-quality materials in production.

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Proposed Tasks

Critical Issues, Immediate Action

• Address High Priority Issues
  ☐ Meet with relevant parties to discuss resolution ☐ Implement immediate corrective actions ☐ Monitor situation until issue is resolved
• Address Underperforming Suppliers
  ☐ Meet with underperforming suppliers ☐ Communicate performance issues ☐ Develop improvement plan
• Identify Key Suppliers
  ☐ List all active suppliers ☐ Rank suppliers based on importance to production ☐ Identify suppliers with history of issues
• Initiate Supplier Performance Evaluation
  ☐ Communicate evaluation process to suppliers ☐ Begin initial evaluation ☐ Document results for review
• Review Initial Evaluation Results
  ☐ Analyze supplier performance data ☐ Identify high-performing and underperforming suppliers ☐ Prepare report for management
• Review Reported Issues
  ☐ Analyze issue data ☐ Identify recurring or significant issues ☐ Prepare report for management

Important, Not Urgent

• Develop Issue Prioritization Framework
  ☐ Define parameters for issue severity ☐ Establish process for issue reporting and resolution ☐ Communicate framework to relevant parties
• Develop Supplier Performance Tracking System
  ☐ Choose appropriate tracking software ☐ Integrate system with existing processes ☐ Test system for reliability and accuracy
• Establish Supplier Evaluation Criteria
  ☐ Define key performance indicators ☐ Set qualitative and quantitative measures ☐ Align criteria with company standards and goals
• Implement Issue Tracking System
  ☐ Choose appropriate issue tracking software ☐ Integrate system with existing processes ☐ Test system for reliability and accuracy
• Monitor Issue Resolution
  ☐ Track progress of issue resolution ☐ Provide feedback and guidance ☐ Re-evaluate if necessary
• Monitor Supplier Improvement
  ☐ Track progress of underperforming suppliers ☐ Provide feedback and guidance ☐ Re-evaluate if necessary
• Prepare Supplier Performance Reports
  ☐ Collect and analyze supplier performance data ☐ Prepare comprehensive reports ☐ Present findings to management

Low Impact, Quick Resolution

• Conduct Regular Issue Review Meetings
  ☐ Schedule regular meetings with stakeholders ☐ Discuss current issues and resolutions ☐ Plan for potential future issues
• Establish Regular Evaluation Schedule
  ☐ Set frequency of supplier evaluations ☐ Communicate schedule to suppliers and stakeholders ☐ Ensure evaluations are conducted as planned
• Maintain Supplier Relationships
  ☐ Regular communication with suppliers ☐ Address supplier concerns and issues ☐ Promote mutual growth and success
• Train Staff on Issue Reporting
  ☐ Explain importance of accurate issue reporting ☐ Provide training on how to use issue tracking system ☐ Establish protocol for reporting urgent issues

Low Priority / Future Consideration

• Continuous Improvement
  ☐ Continually evaluate and improve processes ☐ Encourage feedback and ideas ☐ Implement beneficial changes
• Review Supplier Contracts
  ☐ Ensure contracts reflect performance expectations ☐ Renegotiate contracts if necessary ☐ Ensure legal compliance
• Update Issue Prioritization Framework
  ☐ Review effectiveness of framework ☐ Make adjustments based on feedback and results ☐ Communicate changes to relevant parties