Supplier Management System Template

Supplier Management System in Priority Matrix

Streamline communication, contracts, and delivery schedules with suppliers for smoother project execution in construction and electrical engineering.

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Proposed Tasks

Critical and Immediate

• Monitor Contract Compliance - ongoing
  ☐ Regularly check contracts for compliance ☐ address any issues immediately
• Monitor Delivery Schedules - ongoing
  ☐ Regularly check delivery schedules ☐ address any delays immediately
• Monitor Supplier Communication - ongoing
  ☐ Regularly check communication channels ☐ ensure all communication is recorded
• Resolve Supplier Issues - as needed
  ☐ Address any issues or concerns raised by suppliers ☐ work to resolve them quickly and effectively
• Identify Key Suppliers - due in 1 week
  ☐ Create a list of key suppliers ☐ rank them based on their importance to the project
• Establish Communication Channels - due in 2 weeks
  ☐ Determine the best way to communicate with each supplier ☐ set up necessary software or tools

Critical but not Immediate

• Draft Supplier Contracts - due in 3 weeks
  ☐ Write draft contracts for each supplier ☐ include delivery schedules and other key terms
• Negotiate Contract Terms - due in 4 weeks
  ☐ Negotiate terms of contracts with each supplier ☐ finalize contracts
• Implement Contract Management System - due in 5 weeks
  ☐ Choose a contract management software ☐ input all supplier contracts into the system
• Establish Delivery Schedule Tracking - due in 7 weeks
  ☐ Create a system for tracking delivery schedules ☐ input initial schedules

Not Critical but Immediate

• Add New Suppliers to Systems - as needed
  ☐ Add any new suppliers to the communication, contract, and delivery schedule systems ☐ train them on how to use any necessary tools
• Negotiate New Supplier Contracts - as needed
  ☐ Negotiate contracts with any new suppliers ☐ ensure they meet project needs
• Regular Supplier Check-ins - every 2 weeks
  ☐ Schedule regular calls or meetings with each supplier ☐ discuss any issues or concerns
• Update Contracts as Needed - as needed
  ☐ Make any necessary changes to contracts ☐ negotiate new terms with suppliers if needed
• Update Delivery Schedules as Needed - as needed
  ☐ Make any necessary changes to delivery schedules ☐ communicate changes to all relevant parties
• Update Staff Training - as needed
  ☐ Update staff training if any systems or processes change ☐ ensure all staff are up to date
• Train Staff on Contract Management System - due in 6 weeks
  ☐ Train relevant staff on how to use the contract management system ☐ create a user guide

Not Critical or Immediate

• Evaluate New Potential Suppliers - as needed
  ☐ Consider new potential suppliers if current ones are not meeting needs ☐ evaluate their capabilities and fit
• Review Supplier Management System - every 6 months
  ☐ Review the overall supplier management system ☐ consider whether any improvements can be made
• Review Supplier Performance - every 3 months
  ☐ Review the performance of each supplier ☐ consider whether any changes are needed