Supplier Management and Prioritization Template

More travel-and-tourism templates

Improve communication with key travel suppliers like hotels, airlines, and tour operators through effective task tracking and prioritization. This template helps travel agents ensure timely and organized interactions with suppliers, leading to smoother operations and higher client satisfaction.

By following this template, you can strategically manage supplier-related tasks, from updating contact lists to negotiating rates and planning meetings, all while keeping priorities in check.

Get this template on priority matrix

Supplier Management and Prioritization for Priority Matrix

Supplier Management and Prioritization in Priority Matrix

Enhance communication and task prioritization with travel suppliers for seamless operations.

You can start using Supplier Management and Prioritization or other Travel-And-Tourism Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Critical Communication

  • Task 1 due in 1 day: Update Supplier Contact List
    ☐ Verify existing contacts ☐ Add new contacts ☐ Delete obsolete contacts
  • Task 2 due in 1 week: Confirm Hotel Bookings
    ☐ Check hotel booking details ☐ Confirm bookings with hotels
  • Task 5 due in 1 month: Plan Supplier Meetings
    ☐ Schedule meetings ☐ Prepare agenda ☐ Send invites
  • Task 7 due in 6 weeks: Update Supplier Contracts
    ☐ Review existing contracts ☐ Amend contracts if necessary ☐ Renew contracts
  • Task 13 due in 15 weeks: Update Supplier Policies
    ☐ Review existing policies ☐ Amend policies if necessary
  • Task 17 due in 5 months: Review Supplier Agreements
    ☐ Check agreement details ☐ Renegotiate terms if necessary
  • Task 19 due in 24 weeks: Conduct Supplier Risk Assessment
    ☐ Identify potential risks ☐ Assess risk levels ☐ Prepare risk mitigation strategies

Supplier Updates

  • Task 3 due in 2 weeks: Negotiate Rates with Airlines
    ☐ Review current rates ☐ Prepare negotiation points ☐ Negotiate new rates
  • Task 4 due in 3 weeks: Update Tour Packages
    ☐ Review existing packages ☐ Update package details ☐ Add new packages
  • Task 6 due in 5 weeks: Create Supplier Performance Reports
    ☐ Collect supplier data ☐ Analyze performance ☐ Prepare reports
  • Task 10 due in 3 months: Conduct Supplier Evaluation
    ☐ Prepare evaluation criteria ☐ Evaluate suppliers ☐ Share results
  • Task 18 due in 22 weeks: Update Supplier Communication Strategy
    ☐ Review existing strategy ☐ Amend strategy if necessary

Operational Tasks

  • Task 8 due in 2 months: Review Supplier Feedback
    ☐ Collect feedback ☐ Analyze feedback ☐ Implement changes
  • Task 9 due in 10 weeks: Organize Supplier Training
    ☐ Plan training ☐ Coordinate with suppliers ☐ Conduct training
  • Task 12 due in 14 weeks: Review Supplier Invoices
    ☐ Check invoice details ☐ Resolve any discrepancies
  • Task 16 due in 18 weeks: Conduct Supplier Survey
    ☐ Prepare survey ☐ Send out survey ☐ Analyze results

General Tasks

  • Task 11 due in 13 weeks: Update Supplier Database
    ☐ Verify supplier data ☐ Update database
  • Task 15 due in 17 weeks: Send Supplier Newsletter
    ☐ Prepare content ☐ Design newsletter ☐ Send newsletter
  • Task 14 due in 4 months: Plan Supplier Visit
    ☐ Schedule visit ☐ Prepare visit agenda
  • Task 20 due in 6 months: Plan Supplier Appreciation Event
    ☐ Choose date and location ☐ Plan event details ☐ Send invites