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Supplier Communication Management Template
More supply-chain-management templates
Effective communication with suppliers is crucial in the bus manufacturing industry to avoid production hold-ups. This template helps you streamline communications with your suppliers, ensuring timely responses and reducing potential delays.
Follow this step-by-step guide to establish communication channels, create a supplier contact directory, set communication schedules, and conduct regular reviews to keep your supply chain running smoothly.
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Supplier Communication Management in Priority Matrix
Manage supplier communications efficiently to minimize delays and ensure a smooth production process.
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Proposed Tasks
Urgent and Important
-
Task 18: Conduct Annual Review - due in 1 year and 1 month
☐ Conduct annual review of supplier communication -
Task 1: Establish Communication Channels - due in 1 week
☐ Identify preferred communication channels of each supplier ☐ Set up necessary tools or platforms ☐ Inform suppliers about the new communication channels -
Task 2: Create Supplier Contact Directory - due in 2 weeks
☐ Collect contact details of each supplier ☐ Organize contact details into a directory -
Task 9: Set Reminder for Quarterly Review - due in 3 months
☐ Set reminder for quarterly review of supplier communication -
Task 10: Conduct Quarterly Review - due in 3.5 months
☐ Conduct quarterly review of supplier communication -
Task 13: Set Reminder for Half-Yearly Review - due in 6 months
☐ Set reminder for half-yearly review of supplier communication -
Task 14: Conduct Half-Yearly Review - due in 6.5 months
☐ Conduct half-yearly review of supplier communication -
Task 17: Set Reminder for Annual Review - due in 1 year
☐ Set reminder for annual review of supplier communication
Important but not Urgent
-
Task 3: Set Communication Schedule - due in 3 weeks
☐ Determine frequency of communication with each supplier ☐ Set reminders for scheduled communications -
Task 4: Draft Template Emails - due in 1 month
☐ Create template emails for different types of communications
Urgent but not Important
-
Task 19: Follow-up on Annual Review - due in 1 year and 2 months
☐ Follow-up on annual review with necessary actions -
Task 5: Conduct Initial Communication - due in 5 weeks
☐ Conduct initial communication with each supplier using the established channels -
Task 6: Follow-up on Initial Communication - due in 6 weeks
☐ Follow-up on initial communication to ensure receipt and understanding -
Task 11: Follow-up on Quarterly Review - due in 4 months
☐ Follow-up on quarterly review with necessary actions -
Task 15: Follow-up on Half-Yearly Review - due in 7 months
☐ Follow-up on half-yearly review with necessary actions
Neither Urgent nor Important
-
Task 20: Update Supplier Information - due in 1 year and 3 months
☐ Update supplier information as needed based on annual review -
Task 7: Update Supplier Information - due in 2 months
☐ Update supplier information as needed based on initial communication -
Task 8: Review Communication Efficiency - due in 2.5 months
☐ Review efficiency of communication channels and make adjustments as necessary -
Task 12: Update Supplier Information - due in 4.5 months
☐ Update supplier information as needed based on quarterly review -
Task 16: Update Supplier Information - due in 7.5 months
☐ Update supplier information as needed based on half-yearly review