Subcontractor Progress Tracker Template

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Efficiently manage subcontractors with the Subcontractor Progress Tracker template, designed for multi-family housing projects. This template helps site supervisors monitor tasks, ensuring they are completed on time and meet quality standards.

From setting up the project framework to the final inspection, this step-by-step guide ensures seamless subcontractor management, keeping your project on track and up to client expectations.

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Subcontractor Progress Tracker for Priority Matrix

Subcontractor Progress Tracker in Priority Matrix

Monitor subcontractor tasks to ensure timely completion and high quality in multi-family housing projects.

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Proposed Tasks

Critical Tasks

  • Task 1 due in 1 day: Set up the Project's Framework
    ☐ Identify all subcontractors involved ☐ Outline their responsibilities ☐ Set deadlines for each task
  • Task 2 due in 3 days: Communicate Expectations to Subcontractors
    ☐ Hold a kickoff meeting with all subcontractors ☐ Discuss project timeline, goals, and expectations
  • Task 4 due in 2 weeks: Regular Progress Meetings
    ☐ Schedule weekly or bi-weekly meetings to discuss progress and address issues
  • Task 5 due in 3 weeks: Track Subcontractor's Progress
    ☐ Check in with subcontractors regularly to monitor their task progress
  • Task 6 due in 1 month: Review Quality of Work
    ☐ Inspect the work of subcontractors regularly to ensure it meets quality standards
  • Task 7 due in 5 weeks: Address Issues Promptly
    ☐ Resolve any issues or conflicts that arise among subcontractors
  • Task 9 due in 7 weeks: Safety Checks
    ☐ Ensure all subcontractors are following safety guidelines
  • Task 10 due in 2 months: Final Inspection
    ☐ Inspect the final work of all subcontractors ☐ Ensure it meets project specifications and quality standards

Important but not Urgent Tasks

  • Task 3 due in 1 week: Establish Communication Channels
    ☐ Set up a group chat or email thread for project communication ☐ Ensure all subcontractors have access and understand how to use it
  • Task 8 due in 6 weeks: Project Documentation
    ☐ Maintain up-to-date documentation of the project's progress
  • Task 11 due in 9 weeks: Project Report
    ☐ Compile a final report detailing the project's progress and final outcome
  • Task 12 due in 10 weeks: Debrief Meeting
    ☐ Hold a debrief meeting with all subcontractors ☐ Discuss what went well and what could be improved for future projects
  • Task 14 due in 3 months: Update Project Management Framework
    ☐ Review feedback and update the project management framework accordingly for future projects

Delegable Tasks

  • Task 13 due in 11 weeks: Feedback Collection
    ☐ Collect feedback from subcontractors about the project management process
  • Task 19 due in 17 weeks: Plan for Next Project
    ☐ Start planning for the next project based on learnings from this one

Low Priority Tasks

  • Task 15 due in 13 weeks: Project Closure
    ☐ Officially close the project ☐ Thank all subcontractors for their work
  • Task 16 due in 14 weeks: File Project Documentation
    ☐ File all project documentation for future reference
  • Task 17 due in 15 weeks: Celebrate Success
    ☐ Organize a small celebration or appreciation event for the team
  • Task 18 due in 4 months: Reflect on Project
    ☐ Take time to reflect on the project's successes and challenges for personal growth
  • Task 20 due in 18 weeks: Rest and Recharge
    ☐ Take some time to rest and recharge before the next project