Student Tracking and Prioritization Template

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Ensure that students in higher education receive the timely and effective guidance they need to succeed. This template uses a Priority Matrix to identify which students need immediate attention and which can be scheduled for later, ensuring urgent cases are addressed promptly.

By using this template, mentors can strategically prioritize their interactions with students, positively impacting academic performance and overall student well-being.

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Student Tracking and Prioritization for Priority Matrix

Student Tracking and Prioritization in Priority Matrix

Prioritize student interactions to ensure timely and effective guidance in higher education.

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Proposed Tasks

High Urgency, High Importance

  • Student 1 - Urgent Academic Support
    ☐ Identify academic problem ☐ Provide necessary resources ☐ Monitor progress
  • Student 11 - Housing Issue
    ☐ Understand housing issue ☐ Provide guidance on housing options ☐ Refer to appropriate resources
  • Student 17 - Urgent Course Selection
    ☐ Discuss academic goals ☐ Review course options ☐ Assist with registration
  • Student 19 - Urgent Graduation Requirements
    ☐ Verify completed courses ☐ Identify remaining requirements ☐ Plan course schedule
  • Student 3 - Urgent Personal Issue
    ☐ Understand personal issue ☐ Provide emotional support ☐ Refer to professional help if needed
  • Student 6 - Urgent Financial Aid Issue
    ☐ Understand financial situation ☐ Guide through financial aid process ☐ Follow up for resolution

Low Urgency, High Importance

  • Student 12 - Study Abroad Inquiry
    ☐ Discuss study abroad goals ☐ Review program options ☐ Assist with application process
  • Student 13 - Scholarship Application
    ☐ Discuss scholarship goals ☐ Review scholarship options ☐ Assist with application process
  • Student 2 - Career Guidance
    ☐ Discuss career goals ☐ Provide relevant resources ☐ Arrange meetings with industry professionals
  • Student 4 - Internship Opportunities
    ☐ Understand career interests ☐ Research relevant internships ☐ Assist with application process
  • Student 9 - Graduation Requirements
    ☐ Verify completed courses ☐ Identify remaining requirements ☐ Plan course schedule

High Urgency, Low Importance

  • Student 10 - Course Selection
    ☐ Discuss academic goals ☐ Review course options ☐ Assist with registration
  • Student 15 - Time Management Improvement
    ☐ Assess current time management habits ☐ Suggest improvements ☐ Monitor progress
  • Student 5 - Study Habit Improvement
    ☐ Assess current study habits ☐ Suggest improvements ☐ Monitor progress

Low Urgency, Low Importance

  • Student 14 - Non-Urgent Financial Aid Query
    ☐ Understand financial situation ☐ Guide through financial aid process ☐ Follow up for resolution
  • Student 16 - Non-Urgent Career Guidance
    ☐ Discuss career goals ☐ Provide relevant resources ☐ Arrange meetings with industry professionals
  • Student 18 - Non-Urgent Internship Queries
    ☐ Understand career interests ☐ Research relevant internships ☐ Assist with application process
  • Student 20 - Non-Urgent Study Habit Improvement
    ☐ Assess current study habits ☐ Suggest improvements ☐ Monitor progress
  • Student 7 - Non-Urgent Academic Issue
    ☐ Identify academic problem ☐ Provide necessary resources ☐ Monitor progress
  • Student 8 - Non-Urgent Personal Issue
    ☐ Understand personal issue ☐ Provide emotional support ☐ Refer to professional help if needed