Student Engagement Project Template

Student Engagement Project in Priority Matrix

Enhance student engagement through structured advising, mentoring, and feedback sessions.

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Proposed Tasks

Immediate & Critical

• Communicate with students - ongoing
  ☐ Keep students informed about sessions ☐ Address student queries and concerns
• Ensure accessibility - ongoing
  ☐ Ensure all sessions are accessible ☐ Address any accessibility issues
• Ensure inclusivity - ongoing
  ☐ Ensure all sessions are inclusive ☐ Address any inclusivity concerns
• Maintain engagement standards - ongoing
  ☐ Ensure all sessions meet department standards ☐ Address any standard-related issues
• Monitor student engagement - ongoing
  ☐ Track student participation in sessions ☐ Follow up with less engaged students
• Set up individual advising sessions - due in 1 week
  ☐ Prepare a list of students ☐ Schedule individual advising sessions ☐ Prepare the advising materials
• Plan feedback sessions - due in 2 weeks
  ☐ Plan the date and time ☐ Prepare the feedback form ☐ Communicate the schedule to students

Important but not urgent

• Continuous improvement - ongoing
  ☐ Identify areas for improvement ☐ Implement improvements
• Manage time effectively - ongoing
  ☐ Ensure all tasks are completed on time ☐ Address any time management issues
• Prepare mentoring program - due in 3 weeks
  ☐ Identify potential mentors ☐ Set up the mentoring program ☐ Invite students to join the program
• Update advising materials - due in 1 month
  ☐ Review the advising materials ☐ Update the materials based on feedback
• Update feedback form - due in 1 month
  ☐ Review the feedback form ☐ Update the form based on feedback
• Update mentoring program - due in 2 months
  ☐ Review the mentoring program ☐ Update the program based on feedback

Lesser Importance

• Maintain student records - ongoing
  ☐ Update student engagement records ☐ Maintain confidentiality of records
• Evaluate advising session - due in 2 days after session
  ☐ Collect student feedback ☐ Evaluate the effectiveness ☐ Plan for improvements
• Evaluate feedback session - due in 2 days after session
  ☐ Collect student feedback ☐ Evaluate the effectiveness ☐ Plan for improvements
• Evaluate mentoring program - due in 1 month after program
  ☐ Collect student and mentor feedback ☐ Evaluate the effectiveness ☐ Plan for improvements

Delegable Tasks

• Coordinate with other faculty - ongoing
  ☐ Share session schedules with other faculty ☐ Coordinate to avoid schedule clashes
• Delegate administrative tasks - ongoing
  ☐ Identify delegable tasks ☐ Assign tasks to appropriate team members
• Maintain professional development - ongoing
  ☐ Attend professional development sessions ☐ Apply learned skills to improve student engagement