Stakeholder Engagement Tracker Template
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Ensure that every stakeholder's voice is heard and their feedback is incorporated into the environmental planning process. This template helps you keep track of all stakeholder meetings, document feedback, and manage required actions efficiently.
By organizing and tracking stakeholder-related tasks, you can enhance engagement, address concerns promptly, and ensure that all planning decisions are well-informed and inclusive.
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Stakeholder Engagement Tracker in Priority Matrix
Track and manage stakeholder meetings, feedback, and actions for effective environmental planning.
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Proposed Tasks
Urgent and Important
-
Analyze Stakeholder Feedback
☐ Gather all feedback forms ☐ Analyze feedback to identify common themes and areas of concern -
Document Meeting Minutes
☐ Assign a person to take notes during meetings ☐ Review and finalize meeting minutes -
Prepare Meeting Agendas
☐ Outline key discussion points for each meeting ☐ Allocate time for each agenda item -
Schedule Stakeholder Meetings
☐ Create a comprehensive list of all stakeholders ☐ Define a schedule for stakeholder meetings ☐ Send out invites for meetings
Important, Not Urgent
-
Create Stakeholder Feedback Mechanism
☐ Design a feedback form for stakeholders ☐ Ensure all key areas are covered in the form -
Monitor Action Progress
☐ Regularly check in on the progress of actions ☐ Address any issues or delays -
Plan Actions Based on Feedback
☐ Create a list of actions based on stakeholder feedback ☐ Assign responsible persons for each action
Urgent, Not Important
-
Reschedule Missed Meetings
☐ Identify any stakeholders who missed meetings ☐ Reach out to reschedule -
Update Stakeholders on Actions Taken
☐ Prepare a report on actions taken based on feedback ☐ Share the report with stakeholders
Not Urgent, Not Important
-
Update Meeting Schedule
☐ Adjust meeting schedule based on stakeholder availability ☐ Inform all stakeholders of any changes