Stakeholder Communication Tracking Template

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Effective communication with stakeholders is crucial in higher education. This template helps you prioritize and track all communication tasks, ensuring timely updates and fostering better stakeholder relations.

By following this template, you can develop a comprehensive communication strategy, create schedules, draft templates, and implement a management system, all designed to streamline and improve your stakeholder interactions.

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Stakeholder Communication Tracking for Priority Matrix

Stakeholder Communication Tracking in Priority Matrix

Track and prioritize stakeholder communication to enhance relations and ensure timely updates.

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Proposed Tasks

Urgent and Important

  • Task 1: Develop Communication Strategy
    ☐ Identify key communication channels ☐ Define communication objectives ☐ Identify key stakeholders
  • Task 12: Regularly Update Stakeholders on Progress
    ☐ Send regular updates to stakeholders on progress
  • Task 2: Create Communication Schedule
    ☐ Identify frequency of communication ☐ Assign responsible individuals
  • Task 20: Keep Communication Transparent and Honest
    ☐ Ensure all communication with stakeholders is transparent and honest
  • Task 4: Implement Communication Management System
    ☐ Choose a suitable communication management tool ☐ Train team on using the tool
  • Task 5: Initiate Regular Stakeholder Communication
    ☐ Start regular communication as per the schedule
  • Task 9: Address Stakeholder Concerns
    ☐ Identify key concerns from stakeholder feedback ☐ Address these concerns in future communication

Important but not Urgent

  • Task 11: Create Stakeholder Database
    ☐ Compile a database with all stakeholder contact information ☐ Regularly update the database
  • Task 13: Conduct Regular Stakeholder Meetings
    ☐ Organize regular meetings with stakeholders to discuss progress and concerns
  • Task 16: Review and Improve Communication Strategy
    ☐ Regularly review the communication strategy and make improvements
  • Task 3: Draft Communication Templates
    ☐ Develop standard communication templates for different scenarios
  • Task 6: Monitor and Adjust Communication Strategy
    ☐ Analyze effectiveness of communication ☐ Make necessary adjustments
  • Task 8: Conduct Stakeholder Feedback Surveys
    ☐ Design feedback surveys ☐ Send out surveys to stakeholders ☐ Analyze survey results

Urgent but not Important

  • Task 10: Hold Regular Team Meetings
    ☐ Discuss communication strategy during team meetings ☐ Update team on any changes in strategy
  • Task 19: Keep Track of Stakeholder Preferences
    ☐ Keep a record of stakeholder communication preferences
  • Task 7: Document Communication Activities
    ☐ Keep a record of all communication activities for future reference

Neither Urgent nor Important

  • Task 14: Develop Crisis Communication Plan
    ☐ Develop a plan to communicate during a crisis
  • Task 15: Train Team on Crisis Communication
    ☐ Train team on how to communicate during a crisis
  • Task 17: Develop Stakeholder Engagement Plan
    ☐ Create a plan to keep stakeholders engaged
  • Task 18: Implement Stakeholder Engagement Plan
    ☐ Implement the stakeholder engagement plan