Stakeholder Communication Tracking Template

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Ensure effective communication with your stakeholders by using this comprehensive template for tracking all interactions. With Priority Matrix, you can set up a communication calendar, prepare for and conduct meetings, document minutes, and follow up on action items. This template helps keep everyone on the same page and updated on project progress, enhancing alignment and collaboration.

By centralizing all stakeholder communications, you can streamline the process and ensure no detail is overlooked. Evaluate the effectiveness of your communication strategy and make adjustments as needed to maintain clarity and alignment.

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Stakeholder Communication Tracking for Priority Matrix

Stakeholder Communication Tracking in Priority Matrix

Keep track of all communications with stakeholders to ensure everyone stays aligned on project status.

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Proposed Tasks

Immediate Action Required

  • Conduct Initial Stakeholder Meeting
    ☐ Present project overview ☐ Discuss communication expectations
  • Prepare for Initial Stakeholder Meeting
    ☐ Prepare agenda ☐ Assemble relevant project data
  • Set Up a Communication Calendar
    ☐ Identify key stakeholders ☐ Set up regular communication intervals

Important But Not Urgent

  • Document Meeting and Distribute Minutes
    ☐ Document meeting highlights ☐ Distribute minutes to stakeholders
  • Follow Up on Action Items
    ☐ Assign action items to team members ☐ Track progress of action items

Delegate

  • Conduct Next Stakeholder Meeting
    ☐ Present project updates ☐ Discuss any issues or changes
  • Prepare for Next Stakeholder Meeting
    ☐ Prepare updated project data ☐ Assemble meeting materials
  • Schedule Next Stakeholder Meeting
    ☐ Identify agenda items ☐ Schedule meeting

Long-Term Planning

  • Document Meeting and Distribute Minutes
    ☐ Document meeting highlights ☐ Distribute minutes to stakeholders
  • Evaluate Communication Effectiveness
    ☐ Survey stakeholders for feedback ☐ Adjust communication plan as necessary
  • Follow Up on Action Items
    ☐ Assign action items to team members ☐ Track progress of action items