Stakeholder Communication and Task Management Template

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Effective communication and task management with stakeholders are crucial for successful project execution in the higher education sector. This template guides you through establishing communication channels, developing a stakeholder management plan, and creating a task tracking system to keep everyone aligned.

Use this template to share updates, assign tasks, and gather feedback, ensuring collaboration and smooth project progress from start to finish.

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Stakeholder Communication and Task Management for Priority Matrix

Stakeholder Communication and Task Management in Priority Matrix

Ensure smooth stakeholder communication and task management in higher education projects.

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Proposed Tasks

Critical and Immediate

  • Task 1: Establish Communication Channels - due in 1 week
    ☐ Identify key stakeholders ☐ select suitable communication platforms ☐ create group chats or email threads
  • Task 2: Develop Stakeholder Management Plan - due in 2 weeks
    ☐ Identify stakeholder needs and expectations ☐ develop strategies to engage stakeholders ☐ create a plan for regular updates and communication
  • Task 5: Hold Initial Stakeholder Meeting - due in 5 weeks
    ☐ Prepare agenda for the meeting ☐ Invite stakeholders ☐ Hold the meeting and gather feedback
  • Task 6: Share First Set of Updates and Tasks - due in 6 weeks
    ☐ Prepare the updates ☐ Assign tasks to stakeholders ☐ Send out communication

Critical but not Immediate

  • Task 3: Create Task Tracking System - due in 3 weeks
    ☐ Select a task management tool ☐ set up projects and tasks in the tool ☐ train stakeholders on how to use the tool
  • Task 4: Develop Update Schedule - due in 1 month
    ☐ Determine frequency of updates ☐ identify what information to include in updates ☐ create a template for update communications
  • Task 9: Hold Regular Stakeholder Meetings - due in 3 months
    ☐ Schedule regular meetings ☐ Prepare agendas ☐ Hold meetings and gather feedback

Not Critical but Immediate

  • Task 7: Collect Feedback on Communication and Task Management - due in 8 weeks
    ☐ Send out feedback forms ☐ Collect and analyze feedback ☐ Adjust communication and task management strategies based on feedback
  • Task 8: Implement Changes and Improvements - due in 10 weeks
    ☐ Identify areas for improvement ☐ Implement changes in communication and task management strategies ☐ Notify stakeholders of changes

Not Critical or Immediate

  • Task 10: Conduct Regular Review and Adjustment of Strategies - due in 4 months
    ☐ Review effectiveness of communication and task management strategies ☐ Adjust strategies based on feedback and changing needs ☐ Notify stakeholders of any changes