Stakeholder Communication Management Template

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Effective communication with stakeholders is essential for any business. This template helps you prioritize and manage communication tasks with key stakeholders such as investors, partners, and board members. From scheduling update calls and preparing financial reports to organizing annual meetings and sending newsletters, this template covers all essential tasks.

By following this structured approach, you can ensure regular and effective communication, thereby maintaining strong and productive relationships with your stakeholders.

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Stakeholder Communication Management for Priority Matrix

Stakeholder Communication Management in Priority Matrix

Manage and prioritize communication with stakeholders to maintain strong business relationships.

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Proposed Tasks

High Impact, Urgent

  • Task 1: Schedule weekly update calls with board members (due in 1 day)
    ☐ Prepare agenda ☐ Schedule call ☐ Send invite
  • Task 13: Update stakeholders on new partnership (due in 1 week)
    ☐ Prepare update ☐ Email update
  • Task 2: Prepare Q2 financial report for investors (due in 2 weeks)
    ☐ Gather financial data ☐ Prepare report ☐ Review report ☐ Email report
  • Task 9: Update stakeholders on regulatory changes (due in 2 months)
    ☐ Prepare update ☐ Email update
  • Task 17: Organize a tour of the new facility for stakeholders (due in 3 months)
    ☐ Schedule tour ☐ Prepare tour guide ☐ Email invites

High Impact, Non-Urgent

  • Task 18: Prepare Q3 financial report for investors (due in 2 weeks)
    ☐ Gather financial data ☐ Prepare report ☐ Review report ☐ Email report
  • Task 4: Update investors on new product development (due in 1 month)
    ☐ Prepare update ☐ Email update
  • Task 10: Prepare press release for new product launch (due in 3 months)
    ☐ Write press release ☐ Review press release ☐ Send to media
  • Task 3: Organize annual stakeholder meeting (due in 3 months)
    ☐ Choose date ☐ Book venue ☐ Prepare agenda ☐ Send invites
  • Task 14: Schedule bi-annual strategy meetings with board members (due in 3 months)
    ☐ Prepare agenda ☐ Schedule meeting

Low Impact, Urgent

  • Task 5: Respond to stakeholder queries (ongoing)
    ☐ Monitor email ☐ Respond to queries
  • Task 6: Update website with latest company news (due in 1 week)
    ☐ Prepare news update ☐ Post update on website
  • Task 11: Update stakeholders on company rebranding (due in 1 month)
    ☐ Prepare update ☐ Email update
  • Task 15: Send out stakeholder satisfaction survey (due in 1 month)
    ☐ Create survey ☐ Email survey
  • Task 19: Prepare and send annual report to stakeholders (due in 4 months)
    ☐ Gather data ☐ Prepare report ☐ Review report ☐ Email report

Low Impact, Non-Urgent

  • Task 20: Send birthday greetings to board members (ongoing)
    ☐ Monitor calendar ☐ Prepare greeting ☐ Email greeting
  • Task 7: Send monthly newsletter to partners (due in 2 weeks)
    ☐ Prepare newsletter ☐ Email newsletter
  • Task 16: Update stakeholders on CSR initiatives (due in 2 weeks)
    ☐ Prepare update ☐ Email update
  • Task 12: Send holiday greetings to stakeholders (due in 4 weeks)
    ☐ Prepare greeting card ☐ Email greeting card
  • Task 8: Schedule annual performance review with board members (due in 6 months)
    ☐ Prepare review materials ☐ Schedule meeting