Stakeholder Communication Management Template

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Effective communication with donors, alumni, and sponsors is crucial for building strong relationships and securing support for your athletic program. This template helps you monitor and manage stakeholder communications using Priority Matrix.

With tasks ranging from creating a stakeholder database to organizing donor events, this template ensures that your communication efforts are organized, timely, and impactful.

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Stakeholder Communication Management for Priority Matrix

Stakeholder Communication Management in Priority Matrix

Streamline and enhance communication with key stakeholders in intercollegiate athletics.

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Proposed Tasks

Immediate and Important

  • Task 1: Create a Stakeholder Database due in 1 week
    ☐ Identify key stakeholders ☐ Collect contact information ☐ Classify stakeholders by type (donors, alumni, sponsors)
  • Task 2: Develop a Communication Strategy due in 2 weeks
    ☐ Identify communication goals ☐ Choose appropriate communication channels ☐ Create a communication timeline
  • Task 9: Evaluate Communication Strategy due in 3 months
    ☐ Analyze communication results ☐ Solicit stakeholder feedback ☐ Revise strategy as needed

Important but Not Immediate

  • Task 4: Prepare a Sponsorship Proposal due in 3 weeks
    ☐ Identify potential sponsors ☐ Develop a sponsorship package ☐ Draft a proposal letter
  • Task 3: Draft a Newsletter due in 1 month
    ☐ Collect relevant news and updates ☐ Design the newsletter layout ☐ Write the newsletter content
  • Task 10: Plan Alumni Reunion due in 4 months
    ☐ Set a date and venue ☐ Invite alumni ☐ Coordinate event logistics

Immediate but Not Important

  • Task 6: Update Alumni Directory due in 1 month
    ☐ Collect alumni updates ☐ Update contact information ☐ Upload new directory to website
  • Task 5: Organize a Donor Meet & Greet due in 2 months
    ☐ Plan the event logistics ☐ Invite donors ☐ Prepare a presentation

Neither Immediate Nor Important

  • Task 8: Update Stakeholder Database due in 1 week
    ☐ Collect new contact information ☐ Remove outdated entries ☐ Update stakeholder classifications
  • Task 7: Send Thank You Letters to Donors due in 2 weeks
    ☐ Identify recent donors ☐ Write personalized thank you letters ☐ Mail out letters