Stakeholder Communication Management Project Template

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Effective communication is crucial in any educational institution. This template helps you ensure smooth communication between students, staff, parents, and other stakeholders. Follow this step-by-step guide to identify stakeholders, develop and implement a communication plan, monitor communications, collect feedback, and update plans regularly.

By using this template, you can streamline communication processes and ensure that all stakeholders are well-informed and engaged.

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Stakeholder Communication Management Project for Priority Matrix

Stakeholder Communication Management Project in Priority Matrix

Ensure smooth communication between students, staff, parents, and other stakeholders in your educational institution.

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Proposed Tasks

Urgent and Important

  • Identify Stakeholders due in 1 week
    ☐ List all stakeholders ☐ Categorize them ☐ Define their roles and responsibilities
  • Develop Communication Plan due in 2 weeks
    ☐ Identify communication needs of each stakeholder ☐ Define communication channels ☐ Set communication frequency
  • Quarterly Feedback Collection due every 3 months
    ☐ Collect feedback from stakeholders every 3 months
  • Annual Stakeholder Meeting due in 1 year
    ☐ Organize a meeting with all stakeholders ☐ Discuss the communication plan and get feedback

Important but not Urgent

  • Implement Communication Plan due in 4 weeks
    ☐ Start communication as per the plan ☐ Assign responsible person for each communication
  • Monitor Communication due in 6 weeks
    ☐ Track all communications ☐ Keep record of all communications

Urgent but not Important

  • Feedback Collection due in 7 weeks
    ☐ Collect feedback from stakeholders ☐ Analyze feedback
  • Revise Communication Plan due in 8 weeks
    ☐ Make necessary changes in the communication plan ☐ Inform stakeholders about changes

Neither Urgent nor Important

  • Update Stakeholder List due in 10 weeks
    ☐ Add new stakeholders if any ☐ Update roles and responsibilities if needed
  • Regularly Update Communication Plan due every 3 months
    ☐ Review and update the communication plan every 3 months