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Staff and Volunteer Task Delegation and Tracking Template
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Coordinate tasks among staff and volunteers with this comprehensive template designed to ensure everyone knows their responsibilities and deadlines. Effective management in the non-profit and education sectors is crucial, and this template helps you delegate tasks and monitor progress seamlessly.
From identifying and assigning tasks to setting up progress tracking and evaluating the delegation process, this template provides a step-by-step guide to enhance task management and ensure successful completion of projects.
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Staff and Volunteer Task Delegation and Tracking in Priority Matrix
Efficiently manage and track staff and volunteer tasks to ensure responsibilities and deadlines are met.
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Proposed Tasks
High Priority, Immediate Action
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Task 1 due in 1 day: Identify tasks
Identify all tasks that need to be done. ☐ Create a list of tasks ☐ Assign priority to each task -
Task 2 due in 3 days: Assign tasks to staff
Assign tasks to staff members. ☐ Communicate tasks and expectations to each staff member -
Task 3 due in 1 week: Assign tasks to volunteers
Assign tasks to volunteers. ☐ Communicate tasks and expectations to each volunteer
High Priority, Planned Action
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Task 4 due in 2 weeks: Set up progress tracking
Set up a system to track progress on tasks. ☐ Decide on key performance indicators ☐ Set up a reporting schedule -
Task 5 due in 3 weeks: Monitor task completion
Monitor the completion of tasks by staff and volunteers. ☐ Check in with staff and volunteers regularly ☐ Update progress tracking system -
Task 6 due in 4 weeks: Evaluate task delegation process
Evaluate the effectiveness of the task delegation process. ☐ Get feedback from staff and volunteers ☐ Make changes as necessary
Low Priority, Immediate Action
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Task 7 due in 5 weeks: Revise task list
Review and revise the task list as necessary. ☐ Re-prioritize tasks ☐ Re-assign tasks as necessary -
Task 8 due in 6 weeks: Staff check-in
Have a check-in with staff to assess task progress. ☐ Discuss any challenges ☐ Provide support and resources -
Task 9 due in 7 weeks: Volunteer check-in
Have a check-in with volunteers to assess task progress. ☐ Discuss any challenges ☐ Provide support and resources
Low Priority, Planned Action
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Task 10 due in 8 weeks: Review progress tracking system
Review the progress tracking system to ensure it's effective. ☐ Make improvements as necessary