Software License Management Template

More enterprise-software templates

Efficiently track and manage your software licenses with this comprehensive template. Designed for the enterprise software and services industry, this template helps you ensure all licenses are up-to-date and compliant with relevant regulations.

From inventorying current licenses to preparing for compliance audits, this guide covers all essential tasks. Avoid potential legal issues and disruptions by staying on top of your software license management.

Get this template on priority matrix

Software License Management for Priority Matrix

Software License Management in Priority Matrix

Track and manage software licenses to ensure compliance and avoid legal issues.

You can start using Software License Management or other Enterprise-Software Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

High Impact, Immediate

  • Task 1: Inventory Current Software Licenses
    ☐ Identify all software currently in use ☐ Document license terms for each software ☐ Create a master list of all software licenses
  • Task 2: Identify Upcoming Renewals
    ☐ Review master list for licenses expiring in the next 6 months ☐ Set reminders for upcoming renewals

High Impact, Future

  • Task 3: Evaluate Current Software Usage
    ☐ Survey employees to determine software usage ☐ Compare usage data to license agreements
  • Task 4: Negotiate Renewal Terms
    ☐ Contact software vendors to discuss renewal terms ☐ Negotiate better pricing or terms if possible
  • Task 9: Implement License Management Software
    ☐ Evaluate options for license management software ☐ Implement chosen solution

Low Impact, Immediate

  • Task 5: Update License Agreements
    ☐ Update master list with new license terms after renewals ☐ Communicate any changes to relevant employees
  • Task 8: Software License Training
    ☐ Train employees on software license compliance ☐ Ensure understanding of software usage rules

Low Impact, Future

  • Task 10: Regularly Update License Inventory
    ☐ Update software license inventory on a regular basis ☐ Ensure accuracy of information
  • Task 6: Regularly Review Software Needs
    ☐ Conduct regular reviews of software usage and needs ☐ Adjust license agreements as necessary
  • Task 7: Compliance Audit Preparation
    ☐ Prepare documentation for potential audits ☐ Ensure all licenses are compliant with regulations