Show Production Tracking Template

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Producing a show involves juggling multiple tasks simultaneously, from script finalization to show premiere. This template utilizes Priority Matrix to help you organize and track all production tasks, ensuring that nothing slips through the cracks.

With clearly defined tasks and subtasks, you can manage everything from cast selection to post-production review, ensuring a smooth and successful show production process.

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Show Production Tracking for Priority Matrix

Show Production Tracking in Priority Matrix

Organize and track all tasks related to show production efficiently.

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Proposed Tasks

High Urgency, High Importance

  • Task 1: Script Finalization due in 1 week
    ☐ Finalize the script ☐ Get approval from director ☐ Distribute final script to cast
  • Task 2: Cast Selection due in 2 weeks
    ☐ Hold auditions ☐ Select main cast ☐ Select supporting cast
  • Task 10: Final Rehearsal due in 10 weeks
    ☐ Conduct final rehearsal ☐ Make final adjustments
  • Task 11: Show Premiere due in 11 weeks
    ☐ Conduct show premiere ☐ Gather feedback

Low Urgency, High Importance

  • Task 3: Rehearsal Schedule due in 3 weeks
    ☐ Create rehearsal schedule ☐ Distribute schedule to cast and crew
  • Task 4: Set Design due in 1 month
    ☐ Design set ☐ Build set
  • Task 5: Costume Design due in 5 weeks
    ☐ Design costumes ☐ Get costumes made
  • Task 6: Lighting Setup due in 6 weeks
    ☐ Design lighting ☐ Install lighting

High Urgency, Low Importance

  • Task 7: Sound Setup due in 7 weeks
    ☐ Design sound ☐ Install sound system
  • Task 8: Promotional Material due in 8 weeks
    ☐ Design promotional material ☐ Distribute promotional material
  • Task 9: Ticket Sales due in 9 weeks
    ☐ Set up ticket sales ☐ Monitor ticket sales

Low Urgency, Low Importance

  • Task 13: Budget Tracking ongoing
    ☐ Track budget ☐ Manage expenses
  • Task 14: Sponsorship Management ongoing
    ☐ Manage sponsorships ☐ Communicate with sponsors
  • Task 15: Media Relations ongoing
    ☐ Manage media relations ☐ Organize interviews
  • Task 16: Staff Management ongoing
    ☐ Manage staff ☐ Communicate with staff
  • Task 17: Vendor Management ongoing
    ☐ Manage vendors ☐ Communicate with vendors
  • Task 18: Legal Compliance ongoing
    ☐ Ensure legal compliance ☐ Handle legal issues
  • Task 19: Safety and Security ongoing
    ☐ Ensure safety and security ☐ Handle safety and security issues
  • Task 20: Audience Feedback ongoing
    ☐ Gather audience feedback ☐ Implement feedback
  • Task 12: Post-Production Review due in 12 weeks
    ☐ Conduct post-production review ☐ Document lessons learned