School Project Progress Tracking Template

School Project Progress Tracking in Priority Matrix

Use Priority Matrix to monitor and ensure the timely progress of school projects.

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Proposed Tasks

High Impact, Urgent

• Task 1: Establish Project Management Team due in 1 week
  ☐ Identify team members ☐ Define roles and responsibilities ☐ Plan initial team meeting
• Task 2: Define Project Scope and Objectives due in 2 weeks
  ☐ Identify project goals ☐ Define project boundaries ☐ Establish project deliverables
• Task 3: Create Project Schedule due in 3 weeks
  ☐ Identify tasks ☐ Estimate task duration ☐ Define task dependencies
• Task 6: Setup Project Monitoring Tools due in 6 weeks
  ☐ Select project management software ☐ Train team on software use ☐ Establish monitoring schedule
• Task 7: Conduct Initial Team Meeting due in 7 weeks
  ☐ Review project scope ☐ Discuss project schedule ☐ Clarify roles and responsibilities
• Task 8: Begin Project Work due in 8 weeks
  ☐ Start project tasks ☐ Monitor task progress ☐ Address issues as they arise

High Impact, Less Urgent

• Task 4: Develop Communication Plan due in 1 month
  ☐ Identify stakeholders ☐ Define communication needs ☐ Establish communication schedule
• Task 5: Identify Project Risks due in 5 weeks
  ☐ Identify potential risks ☐ Assess risk impact ☐ Develop risk mitigation strategies

Low Impact, Urgent

• Task 9: Conduct Weekly Status Meetings due in 9 weeks
  ☐ Review task progress ☐ Address issues ☐ Update project schedule as needed
• Task 10: Update Stakeholders on Project Progress due in 10 weeks
  ☐ Prepare project status report ☐ Communicate project status to stakeholders ☐ Address stakeholder concerns
• Task 11: Review Project Risks due in 11 weeks
  ☐ Review identified risks ☐ Assess risk impact ☐ Update risk mitigation strategies

Low Impact, Less Urgent

• Task 12: Adjust Project Schedule as Needed due in 12 weeks
  ☐ Review task progress ☐ Update project schedule ☐ Communicate schedule changes to team
• Task 13: Conduct Mid-Project Review due in 13 weeks
  ☐ Review project progress ☐ Address issues ☐ Update project plan as needed
• Task 14: Update Stakeholders on Project Status due in 14 weeks
  ☐ Prepare project status report ☐ Communicate project status to stakeholders ☐ Address stakeholder concerns
• Task 15: Review Project Risks due in 15 weeks
  ☐ Review identified risks ☐ Assess risk impact ☐ Update risk mitigation strategies
• Task 16: Conduct Final Team Meeting due in 16 weeks
  ☐ Review project results ☐ Discuss lessons learned ☐ Celebrate project success
• Task 17: Prepare Final Project Report due in 17 weeks
  ☐ Summarize project results ☐ Include lessons learned ☐ Submit report to stakeholders
• Task 18: Conduct Project Debrief due in 18 weeks
  ☐ Discuss project success and failures ☐ Identify lessons learned ☐ Prepare for future projects
• Task 19: Close Project due in 19 weeks
  ☐ Complete all project tasks ☐ Close project management software ☐ Archive project documents
• Task 20: Celebrate Project Success due in 20 weeks
  ☐ Plan celebration ☐ Invite project team and stakeholders ☐ Recognize team efforts