School Calendar and Activities Management Template

School Calendar and Activities Management in Priority Matrix

Efficiently manage your school's academic and extracurricular calendar for smooth operations.

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Proposed Tasks

Critical and Immediate

• Coordinate with Activity Leaders
  ☐ Meet with each activity leader ☐ Ensure they understand their responsibilities
• Create a Master Calendar
  ☐ Identify all academic and extracurricular activities ☐ Set the dates for each activity ☐ Allocate resources for each activity
• Manage Changes to the Calendar
  ☐ Track any changes to activities ☐ Update the master calendar ☐ Communicate changes to staff and activity leaders

Important but not Urgent

• Communicate the Calendar to Staff
  ☐ Prepare a presentation outlining the calendar ☐ Present the calendar to staff ☐ Collect feedback
• Update the School Website
  ☐ Provide the updated calendar to the webmaster ☐ Ensure all activities are correctly listed
• Prepare for the Next Year
  ☐ Start planning the calendar for the next year ☐ Apply lessons learned from the current year

Less Impact, Short Term

• Prepare for Each Activity
  ☐ Check the status of preparations one week before each activity ☐ Address any issues

Low Priority / For Review

• End of Year Evaluation
  ☐ Evaluate the success of the calendar ☐ Identify improvements for next year
• Monthly Calendar Review
  ☐ Review the calendar at the end of each month ☐ Update as necessary
• Post-Activity Review
  ☐ Gather feedback after each activity ☐ Identify improvements for future activities