Scholarship Tracking and Management Template

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Keep your students informed about the latest scholarship opportunities and deadlines with this comprehensive template. Designed for guidance counselors, this tool helps you track, manage, and promote scholarships, ensuring no opportunity is overlooked.

From compiling lists of upcoming scholarships to organizing workshops and sending reminders, this template provides a structured approach to supporting your students in their scholarship applications.

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Scholarship Tracking and Management for Priority Matrix

Scholarship Tracking and Management in Priority Matrix

Effectively track and manage scholarship opportunities to ensure students don't miss out.

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Proposed Tasks

High Impact, Immediate Action

  • Follow Up on Submitted Applications due in 1 day
    ☐ Check in with students who have submitted applications ☐ Track responses from scholarship organizations
  • Send Reminder Emails for Upcoming Deadlines due in 1 day
    ☐ Identify upcoming deadlines ☐ Send reminder emails to students
  • Track Scholarship Application Progress due in 1 day
    ☐ Check in with students on application progress ☐ Update tracking spreadsheet
  • Review Scholarship Essays due in 2 days
    ☐ Read student essays ☐ Provide feedback and suggestions
  • Meet with Students for Scholarship Consultations due in 2 days
    ☐ Schedule meetings ☐ Prepare consultation materials
  • Coordinate with Teachers for Scholarship Recommendations due in 2 days
    ☐ Contact teachers ☐ Track recommendation progress
  • Compile List of Scholarships due in 1 week
    ☐ Research scholarships with upcoming deadlines ☐ Create a spreadsheet to track them

High Impact, Scheduled Action

  • Update Scholarship List due in 1 week
    ☐ Check for new scholarships ☐ Add new scholarships to the tracking spreadsheet
  • Schedule Information Sessions for Scholarships due in 2 weeks
    ☐ Plan dates and times for info sessions ☐ Notify students
  • Host Scholarship Application Q&A Session due in 2 weeks
    ☐ Plan session logistics ☐ Prepare list of common questions and answers
  • Host Scholarship Essay Writing Workshop due in 2 weeks
    ☐ Plan workshop agenda ☐ Invite guest speakers
  • Organize Scholarship Workshop due in 3 weeks
    ☐ Plan workshop agenda ☐ Invite guest speakers
  • Host FAFSA Completion Session due in 1 month
    ☐ Arrange session logistics ☐ Invite students and parents
  • Develop Scholarship Resource Guide due in 1 month
    ☐ Compile scholarship resources ☐ Create and distribute guide
  • Organize Scholarship Fair due in 2 months
    ☐ Invite scholarship organizations ☐ Plan fair layout and schedule
  • Evaluate Scholarship Program Success due in 3 months
    ☐ Collect data on scholarship applications and wins ☐ Analyze data and create report

Low Impact, Immediate Action

  • Create Scholarship Bulletin Board due in 2 days
    ☐ Design bulletin board layout ☐ Post scholarship information
  • Promote Scholarships on Social Media due in 1 week
    ☐ Create social media posts ☐ Post on school's social media channels
  • Update Scholarship Website Page due in 1 week
    ☐ Check for outdated information ☐ Post new scholarships and deadlines
  • Visit Classrooms to Promote Scholarships due in 1 week
    ☐ Coordinate with teachers ☐ Prepare presentation