Regular Payments Management Template

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The Regular Payments Management template is designed for Accounts Payable Clerks in the healthcare industry to ensure timely and accurate handling of regular payments. By using Priority Matrix to set reminders, this template helps avoid late payments and potential service interruptions.

This template includes tasks for setting up tracking systems, reviewing payments, verifying completed payments, and preparing financial reports. It streamlines the payment process, ensuring that all regular payments are managed efficiently and effectively.

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Regular Payments Management for Priority Matrix

Regular Payments Management in Priority Matrix

Ensure timely and accurate handling of regular payments in the healthcare industry with automated reminders.

You can start using Regular Payments Management or other Finance Project Templates with Priority Matrix in just a few steps:

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Proposed Tasks

High Priority Payments

  • Audit high priority payments due in 2 days
    ☐ Audit all high priority payments ☐ Confirm the accuracy of payment details
  • Prepare financial report for high priority payments due in 2 days
    ☐ Prepare financial report for all high priority payments ☐ Submit report to management
  • Set up tracking system for high priority payments due in 1 week
    ☐ Identify all high priority payments ☐ Input details into the system ☐ Set reminders for due dates
  • Reconcile high priority payments due in 1 week
    ☐ Reconcile all high priority payments ☐ Confirm the accuracy of payment details
  • Prepare payment summary for high priority payments due in 1 week
    ☐ Prepare payment summary for all high priority payments ☐ Submit summary to management

Medium Priority Payments

  • Check bank statements for medium priority payments due in 3 days
    ☐ Retrieve bank statements ☐ Match statements with medium priority payments
  • Perform financial analysis for medium priority payments due in 3 days
    ☐ Perform financial analysis for all medium priority payments ☐ Submit analysis to management
  • Review medium priority payments due in 2 weeks
    ☐ Review all medium priority payments ☐ Update details in the system ☐ Set reminders for due dates
  • Check payment receipts for medium priority payments due in 2 weeks
    ☐ Retrieve payment receipts ☐ Match receipts with medium priority payments
  • Review and update medium priority payments due in 2 weeks
    ☐ Review all medium priority payments ☐ Update their status in the system

Low Priority Payments

  • Send payment reminders for low priority payments due in 4 days
    ☐ Prepare payment reminders ☐ Send reminders to respective parties
  • Prepare payment schedule for low priority payments due in 4 days
    ☐ Prepare payment schedule for all low priority payments ☐ Submit schedule to management
  • Check low priority payments due in 3 weeks
    ☐ Check all low priority payments ☐ Enter details into the system ☐ Set reminders for due dates
  • Re-verify low priority payments due in 3 weeks
    ☐ Re-verify all low priority payments ☐ Confirm the accuracy of payment details
  • Send final reminders for low priority payments due in 3 weeks
    ☐ Prepare final reminders ☐ Send reminders to respective parties

Completed Payments

  • Verify completed payments due in 1 day
    ☐ Verify all completed payments ☐ Update their status in the system
  • Archive completed payments due in 1 day
    ☐ Archive all completed payments ☐ Update their status in the system
  • Close completed payments due in 1 day
    ☐ Close all completed payments ☐ Update their status in the system
  • Review and update completed payments due in 5 days
    ☐ Review all completed payments ☐ Update their status in the system
  • Review and finalize completed payments due in 5 days
    ☐ Review all completed payments ☐ Finalize their status in the system