Real Estate Project Management Template

Real Estate Project Management in Priority Matrix

Ensure effective communication and alignment in your real estate projects with this comprehensive management template.

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Proposed Tasks

Critical and Immediate

• Task 1 due in 1 day: Project Kick-off Meeting
  ☐ Schedule meeting ☐ Prepare agenda ☐ Invite team members
• Task 2 due in 1 week: Site Visit
  ☐ Plan site visit ☐ Assign responsibilities
• Task 3 due in 2 weeks: Budget Proposal
  ☐ Prepare initial budget ☐ Review budget ☐ Approve budget
• Task 6 due in 6 weeks: Construction Schedule
  ☐ Prepare construction schedule ☐ Review schedule ☐ Approve schedule
• Task 7 due in 2 months: Safety Measures Implementation
  ☐ Identify safety measures ☐ Implement safety measures ☐ Monitor compliance
• Task 12 due in 18 weeks: Legal Compliance Check
  ☐ Review legal requirements ☐ Ensure compliance ☐ Document compliance
• Task 15 due in 6 months: Project Closeout
  ☐ Prepare closeout report ☐ Conduct closeout meeting ☐ Archive project documents
• Task 18 due in 9 months: Tenant Acquisition
  ☐ Prepare leasing strategy ☐ Market property ☐ Sign leases
• Task 19 due in 10 months: Property Handover
  ☐ Prepare handover documents ☐ Conduct handover process ☐ Ensure tenant satisfaction

Important but not urgent

• Task 4 due in 3 weeks: Design Approval
  ☐ Share design with team ☐ Collect feedback ☐ Finalize design
• Task 5 due in 1 month: Procurement Plan
  ☐ Identify suppliers ☐ Prepare procurement plan ☐ Approve procurement plan
• Task 8 due in 10 weeks: Quality Assurance Plan
  ☐ Develop QA plan ☐ Share plan with team ☐ Implement QA plan
• Task 11 due in 4 months: Marketing Plan
  ☐ Develop marketing strategy ☐ Prepare marketing materials ☐ Implement marketing plan
• Task 17 due in 8 months: Maintenance Plan
  ☐ Develop maintenance plan ☐ Share plan with team ☐ Implement maintenance plan

Urgent but not important

• Task 10 due in 13 weeks: Stakeholder Meeting
  ☐ Schedule meeting ☐ Prepare presentation ☐ Invite stakeholders
• Task 9 due in 3 months: Progress Reporting
  ☐ Prepare progress report ☐ Share report with team ☐ Discuss improvements
• Task 13 due in 5 months: Project Review
  ☐ Prepare project review ☐ Conduct review meeting ☐ Implement changes

Neither urgent nor important

• Task 14 due in 22 weeks: Staff Training
  ☐ Identify training needs ☐ Arrange training sessions ☐ Ensure participation
• Task 16 due in 7 months: Post-Project Review
  ☐ Prepare post-project review ☐ Discuss lessons learned ☐ Document for future projects
• Task 20 due in 11 months: Project Evaluation
  ☐ Conduct project evaluation ☐ Document results ☐ Prepare for next project