Purchase Order and Payments Management Template

More procurement templates

Ensure timely management of purchase orders, returns, and supplier payments with this comprehensive template. By tracking deadlines and maintaining clear communication with suppliers, you can prevent delays and uphold a strong reputation in the industry.

This template provides a structured approach to updating purchase order trackers, reviewing supplier payments, scheduling supplier meetings, managing return requests, and more. Stay organized and keep your purchasing process running smoothly.

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Purchase Order and Payments Management for Priority Matrix

Purchase Order and Payments Management in Priority Matrix

Manage purchase orders, returns, and supplier payments efficiently to never miss a deadline.

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Proposed Tasks

High Impact, Urgent

  • Update Purchase Order Tracker - due in 1 day
    ☐ Review all open purchase orders ☐ Update status in the tracker ☐ Follow up on overdue orders
  • Review Return Requests - due in 2 days
    ☐ Review all return requests ☐ Approve valid return requests ☐ Update return status in the tracker
  • Follow Up on Backorders - due in 2 days
    ☐ Identify all backorders ☐ Follow up with suppliers on backorders
  • Review Supplier Payments - due in 3 days
    ☐ Check all pending supplier payments ☐ Verify invoice amounts ☐ Approve payments
  • Check Order Delivery Dates - due in 3 days
    ☐ Check delivery dates for all open orders ☐ Update tracker with delivery dates

High Impact, Not Urgent

  • Prepare Monthly Purchase Reports - due in 1 week
    ☐ Collect data for the report ☐ Prepare the report ☐ Review and finalize the report
  • Schedule Supplier Meetings - due in 1 week
    ☐ Identify key suppliers for meetings ☐ Schedule meetings ☐ Prepare agenda for meetings

Low Impact, Urgent

  • Review Supplier Contracts - due in 3 weeks
    ☐ Review all active supplier contracts ☐ Note any upcoming contract renewals

Low Impact, Not Urgent

  • Update Supplier Contact List - due in 2 weeks
    ☐ Verify contact details of suppliers ☐ Update any changes in the list
  • Plan for Inventory Audit - due in 1 month
    ☐ Plan schedule for the audit ☐ Communicate the schedule to the team