Public Relations Activity and Deadline Tracker Template

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Ensure nothing falls through the cracks with our Public Relations Activity Tracker. This template helps you organize and track all PR tasks, from press releases to media interviews, ensuring your hospice maintains a positive public image.

By using this template, you can efficiently manage deadlines, monitor media coverage, and keep your PR strategy up-to-date, all while fostering community outreach and engagement.

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Public Relations Activity and Deadline Tracker for Priority Matrix

Public Relations Activity and Deadline Tracker in Priority Matrix

Track and manage all PR activities to maintain a positive public image for your hospice.

You can start using Public Relations Activity and Deadline Tracker or other Marketing Project Templates with Priority Matrix in just a few steps:

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Proposed Tasks

Critical and Immediate

  • Monitor Media Coverage due in 1 day
    ☐ Monitor media coverage of the hospice ☐ Document any negative coverage and plan responses
  • Create PR Calendar due in 1 week
    ☐ Create a comprehensive PR calendar ☐ Include all relevant PR activities and their deadlines
  • Press Release Draft due in 2 weeks
    ☐ Prepare a draft for the upcoming press release ☐ Review and revise the draft
  • Analyse PR Campaign Results due in 5 weeks
    ☐ Analyse the results of the recent PR campaign ☐ Make adjustments for future campaigns based on the results
  • Prepare PR Report due in 6 weeks
    ☐ Prepare a comprehensive PR report ☐ Include all activities and their results
  • Media Training for Staff due in 2 months
    ☐ Organise media training for staff ☐ Ensure everyone is comfortable dealing with the media
  • Evaluate Public Perception due in 3 months
    ☐ Evaluate the public perception of the hospice ☐ Make adjustments to the PR strategy based on the results
  • PR Performance Review due in 4 months
    ☐ Conduct a comprehensive review of the PR department's performance

Important but not Immediate

  • Newsletter Preparation due in 2 weeks
    ☐ Prepare content for the upcoming newsletter ☐ Review and revise content as needed
  • Media Interview Preparation due in 3 weeks
    ☐ Prepare for upcoming media interviews ☐ Practice potential questions and responses
  • Community Outreach due in 3 weeks
    ☐ Plan and execute community outreach activities
  • Update PR Strategy due in 4 weeks
    ☐ Review current PR strategy ☐ Make necessary updates based on recent performance
  • PR Budget Review due in 1 month
    ☐ Review the PR budget ☐ Make adjustments as necessary
  • Plan Future PR Campaigns due in 7 weeks
    ☐ Start planning for future PR campaigns ☐ Consider the results of past campaigns in the planning process
  • PR Crisis Management Plan due in 3 months
    ☐ Create a PR crisis management plan ☐ Ensure all staff are familiar with the plan

Not Critical but Immediate

  • Social Media Post due in 2 days
    ☐ Create engaging content for social media post ☐ Post on all social media platforms
  • Website Update due in 3 days
    ☐ Update the hospice's website with recent news and updates
  • PR Team Meeting due in 1 week
    ☐ Organise a team meeting to discuss recent activities and future plans

Not Critical or Immediate

  • Media List Update due in 1 week
    ☐ Update media contact list ☐ Add new contacts and remove outdated ones
  • Public Relations Research due in 2 months
    ☐ Conduct research on the latest PR trends and best practices