Property Maintenance Prioritization Template

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Efficiently manage your property maintenance tasks with this comprehensive template. Designed to help property owners prioritize and track maintenance based on urgency and importance, this tool ensures your properties remain in optimal condition.

From fixing a leaking roof to installing a security system, this template offers a structured approach to handling a wide range of property maintenance tasks, helping you stay organized and proactive.

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Property Maintenance Prioritization for Priority Matrix

Property Maintenance Prioritization in Priority Matrix

Prioritize and track property maintenance tasks to keep your properties in top condition.

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Proposed Tasks

Urgent and Important

  • Fix Leaking Roof - due in 2 days
    ☐ Identify the source of the leak ☐ Hire a roofing contractor ☐ Review and approve the work
  • Test Smoke Detectors - due in 1 week
    ☐ Test all smoke detectors in the property ☐ Replace any batteries if needed
  • Replace AC Unit - due in 3 weeks
    ☐ Get quotes from HVAC companies ☐ Select a company ☐ Schedule installation

Important, Not Urgent

  • Paint Exterior - due in 2 months
    ☐ Select paint color ☐ Hire a painting contractor ☐ Review and approve the work
  • Install Security System - due in 3 months
    ☐ Research security systems ☐ Purchase a system ☐ Schedule installation
  • Inspect Plumbing - due in 3 months
    ☐ Schedule inspection with a plumbing company ☐ Review and approve the work
  • Clean Chimney - due in 3 months
    ☐ Schedule service with a chimney cleaning company ☐ Review and approve the work
  • Replace Carpet - due in 4 months
    ☐ Select new carpet ☐ Hire a flooring company ☐ Review and approve the work
  • Inspect Roof - due in 5 months
    ☐ Schedule inspection with a roofing company ☐ Review and approve the work
  • Inspect Fire Extinguishers - due in 6 months
    ☐ Schedule inspection with a fire safety company ☐ Review and approve the work
  • Replace Windows - due in 6 months
    ☐ Get quotes from window companies ☐ Select a company ☐ Schedule installation

Urgent, Not Important

  • Trim Trees - due in 1 week
    ☐ Hire a landscaping company ☐ Review and approve the work
  • Clean Gutters - due in 1 week
    ☐ Hire a gutter cleaning company ☐ Review and approve the work
  • Pest Control - due in 1 week
    ☐ Schedule service with a pest control company ☐ Review and approve the work
  • Clean Dryer Vent - due in 2 weeks
    ☐ Hire a dryer vent cleaning service ☐ Review and approve the work
  • Pressure Wash Driveway - due in 1 month
    ☐ Hire a pressure washing company ☐ Review and approve the work
  • Clean Carpets - due in 1 month
    ☐ Hire a carpet cleaning company ☐ Review and approve the work

Neither Urgent nor Important

  • Replace Furnace Filter - due in 1 month
    ☐ Purchase new filter ☐ Replace old filter
  • Seal Driveway - due in 4 months
    ☐ Hire a driveway sealing company ☐ Review and approve the work
  • Update Landscaping - due in 5 months
    ☐ Plan new landscaping design ☐ Hire a landscaping company ☐ Review and approve the work