Property Issues Tracking & Prioritization Template

More property-management templates

Effectively manage property issues with the Eisenhower Matrix to prioritize urgent tasks and delegate less critical ones. This template helps you focus on the most pressing property concerns, ensuring timely maintenance and improved tenant satisfaction.

By implementing this structured approach, property management professionals can streamline their workflow, address urgent issues promptly, and maintain the overall quality of their properties.

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Property Issues Tracking & Prioritization for Priority Matrix

Property Issues Tracking & Prioritization in Priority Matrix

Use the Eisenhower Matrix to efficiently manage and prioritize property issues for optimal maintenance and tenant satisfaction.

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Proposed Tasks

Urgent and Important

  • Emergency HVAC Issue - Property D
    ☐ Identify the severity of the issue ☐ hire a HVAC technician urgently ☐ follow up until resolution
  • Emergency Plumbing Issue - Property A
    ☐ Identify the severity of the issue ☐ hire a plumber urgently ☐ follow up until resolution
  • Urgent Roof Repair - Property H
    ☐ Identify the severity of the issue ☐ hire a roofing contractor urgently ☐ follow up until resolution

Important, Not Urgent

  • Routine Maintenance - Property B due in 2 weeks
    ☐ Coordinate with maintenance team ☐ schedule a date ☐ follow up for completion
  • Property Inspection - Property E due in 1 month
    ☐ Coordinate with inspection team ☐ schedule a date ☐ follow up for completion
  • Annual Fire Safety Inspection - Property I due in 6 weeks
    ☐ Coordinate with fire safety inspection team ☐ schedule a date ☐ follow up for completion

Urgent, Not Important

  • Tenant Complaint - Parking Issue due in 2 days
    ☐ Contact the reported tenant ☐ discuss the issue ☐ mediate a solution
  • Tenant Complaint - Noise Issue due in 3 days
    ☐ Contact the reported tenant ☐ discuss the issue ☐ mediate a solution
  • Tenant Lease Renewal - Property F due in 1 week
    ☐ Contact the tenant ☐ discuss lease terms ☐ finalize the renewal

Neither Urgent nor Important

  • Landscaping Improvement - Property C due in 2 months
    ☐ Consult with a landscaping company ☐ prepare a plan ☐ schedule the improvement work
  • Upgrade Security System - Property G due in 3 months
    ☐ Research new security systems ☐ coordinate installation ☐ test the new system
  • Install Energy Efficient Appliances - Property J due in 4 months
    ☐ Research suitable appliances ☐ coordinate installation ☐ test the new appliances