Project Tracking and Task Management Template

Project Tracking and Task Management in Priority Matrix

Effectively manage your IT tasks and projects to ensure timely completion and optimal productivity.

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Proposed Tasks

Critical and Immediate

• Task 5: Update project management software due in 1 day
  ☐ Identify necessary updates ☐ Implement updates ☐ Test software post-update
• Task 8: Review IT budget due in 1 day
  ☐ Check current budget status ☐ Identify any potential budget issues ☐ Make necessary adjustments
• Task 2: Organize current projects due in 2 days
  ☐ Identify all ongoing projects ☐ Define objectives for each project ☐ Assign tasks to team members
• Task 12: Update disaster recovery plan due in 3 days
  ☐ Review current plan ☐ Identify areas for improvement ☐ Update plan
• Task 7: Conduct risk assessment for new project due in 4 days
  ☐ Identify potential risks ☐ Assess impact and likelihood of each risk ☐ Develop risk mitigation strategies
• Task 1: Implement GTD system due in 1 week
  ☐ Research GTD methodology ☐ Choose a suitable GTD tool ☐ Set up the system
• Task 16: Implement new IT policy due in 1 week
  ☐ Finalize policy details ☐ Communicate policy to team ☐ Monitor policy implementation

Important but not Urgent

• Task 3: Prioritize tasks for next month due in 1 week
  ☐ Review all tasks for next month ☐ Rank tasks based on urgency and importance ☐ Allocate resources for top-priority tasks
• Task 13: Review IT vendor contracts due in 2 weeks
  ☐ Identify contracts up for renewal ☐ Evaluate vendor performance ☐ Negotiate contract terms
• Task 6: Plan for quarterly review meeting due in 2 weeks
  ☐ Prepare agenda ☐ Collect necessary data and reports ☐ Invite stakeholders
• Task 4: Review team performance due in 3 weeks
  ☐ Gather performance data ☐ Analyze data ☐ Provide feedback to team members
• Task 9: Update IT security protocols due in 3 weeks
  ☐ Review current security protocols ☐ Identify areas for improvement ☐ Implement updates
• Task 11: Prepare for annual IT audit due in 1 month
  ☐ Collect necessary documents and records ☐ Review IT policies and procedures ☐ Coordinate with audit team
• Task 14: Update IT infrastructure due in 1 month
  ☐ Identify necessary updates ☐ Plan for implementation ☐ Coordinate with IT team
• Task 17: Evaluate new IT tools and software due in 1 month
  ☐ Identify potential tools and software ☐ Evaluate based on needs and budget ☐ Choose best options
• Task 19: Prepare for IT department quarterly review due in 1 month
  ☐ Collect necessary data and reports ☐ Prepare presentation ☐ Invite stakeholders

Low Priority but Immediate

• Task 10: Conduct IT training for new hires due in 2 weeks
  ☐ Prepare training materials ☐ Schedule training sessions ☐ Conduct training
• Task 18: Update IT department website due in 2 weeks
  ☐ Identify necessary updates ☐ Implement updates ☐ Test website functionality
• Task 20: Conduct user feedback survey for IT services due in 2 weeks
  ☐ Prepare survey ☐ Distribute survey ☐ Analyze feedback
• Task 15: Plan for IT department team-building event due in 3 weeks
  ☐ Choose event type and date ☐ Plan activities ☐ Coordinate with team members