Project Tracking for Mining and Construction Template

Project Tracking for Mining and Construction in Priority Matrix

Keep track of mining and construction projects to ensure they are on schedule and within budget.

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Proposed Tasks

Critical and Immediate

• Establish Project Monitoring System - Due in 1 week
  ☐ Research different project monitoring tools ☐ Select suitable tool ☐ Setup tool for project tracking
• Identify Current Project Status - Due in 2 weeks
  ☐ Analyze current project progress ☐ Identify potential delays ☐ Determine if current projects are within budget
• Identify Project Risks - Due in 4 weeks
  ☐ Identify potential risks for each project ☐ Prepare risk mitigation plan

Important but not Urgent

• Annual Project Budget Review - Due every year
  ☐ Prepare annual budget usage report ☐ Present budget usage report to management
• Quarterly Project Progress Report - Due every quarter
  ☐ Prepare project progress summary ☐ Present project progress to management
• Create Project Budget Tracker - Due in 3 weeks
  ☐ Identify key budget items ☐ Setup budget tracking in project monitoring tool

Less Critical but Immediate

• Monitor Project Risks - Due every month
  ☐ Monitor identified risks ☐ Update risk mitigation plan as needed
• Monthly Project Budget Review - Due every month
  ☐ Collect budget usage data from each project ☐ Compare actual budget usage with planned budget
• Weekly Project Status Update - Due every week
  ☐ Collect project status from each project manager ☐ Update project monitoring tool with latest status

Less Important and Not Urgent

• Communicate with Management - Ongoing
  ☐ Keep management informed about project progress ☐ Report any major issues to management
• Communicate with Project Managers - Ongoing
  ☐ Maintain regular communication with project managers ☐ Resolve any issues project managers are facing
• Conduct Project Audits - As needed
  ☐ Conduct audits to ensure project compliance ☐ Report audit findings to management
• Conduct Project Closure - As needed
  ☐ Conduct project closure activities when a project is completed ☐ Prepare project closure report
• Conduct Project Lessons Learned - As needed
  ☐ Conduct lessons learned session after project closure ☐ Document lessons learned for future projects
• Conduct Project Meetings - As needed
  ☐ Conduct meetings with project teams ☐ Discuss project progress and any issues
• Manage Project Change Requests - As needed
  ☐ Review project change requests ☐ Approve or deny change requests
• Manage Project Documentation - Ongoing
  ☐ Ensure all project documentation is up to date ☐ Store project documentation in a central location
• Manage Project Resources - Ongoing
  ☐ Ensure project resources are allocated properly ☐ Manage resource conflicts between projects
• Provide Project Training - As needed
  ☐ Provide training to project teams on project management tools and processes
• Review and Update Project Management Processes - Ongoing
  ☐ Review project management processes periodically ☐ Update processes as needed to improve project management