Project Management and Task Tracking Template

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Effectively manage your IT projects with this comprehensive template designed to help you visualize and allocate time to the most pressing tasks. By implementing this template, you can ensure that no deadlines are missed and every project receives the attention it requires within the stipulated timeframe.

This step-by-step guide covers everything from setting up a GTD system and training your team, to monitoring system usage and conducting year-end reviews. Streamline your project management process and reduce stress with this essential tool.

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Project Management and Task Tracking for Priority Matrix

Project Management and Task Tracking in Priority Matrix

Visualize and allocate time to your IT projects, ensuring no deadlines are missed.

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Proposed Tasks

Urgent & Important

  • Task 1 due in 1 day: Set Up GTD System
    ☐ Research GTD method ☐ Choose a suitable project management tool ☐ Set up the system ☐ Test the system
  • Task 3 due in 2 weeks: Import Current Projects
    ☐ Identify all current projects ☐ Input details into the system ☐ Assign tasks to team members
  • Task 4 due in 3 weeks: Set Up Project Deadlines
    ☐ Identify project deadlines ☐ Input deadlines into the system ☐ Set reminders for deadlines
  • Task 14 due in 9 months: Regularly Review Project Progress
    ☐ Regularly review project progress ☐ Make necessary adjustments
  • Task 15 due in 10 months: Regularly Review Task Progress
    ☐ Regularly review task progress ☐ Make necessary adjustments
  • Task 16 due in 11 months: Regularly Review Deadlines
    ☐ Regularly review deadlines ☐ Ensure all deadlines are met
  • Task 19 due in 1 year: Conduct Year-End Project Review
    ☐ Conduct a comprehensive review of all projects at the end of the year ☐ Identify areas for improvement
  • Task 20 due in 1 year: Conduct Year-End Task Review
    ☐ Conduct a comprehensive review of all tasks at the end of the year ☐ Identify areas for improvement

Important, Not Urgent

  • Task 2 due in 1 week: Train Team on GTD Method
    ☐ Prepare training materials ☐ Conduct training ☐ Address questions and clarify doubts
  • Task 5 due in 1 month: Monitor System Usage
    ☐ Check system usage regularly ☐ Identify issues or bottlenecks ☐ Make necessary adjustments
  • Task 6 due in 1 month: Evaluate System Effectiveness
    ☐ Measure system effectiveness ☐ Get feedback from team ☐ Make necessary improvements
  • Task 12 due in 7 months: Regularly Review System Performance
    ☐ Regularly review system performance ☐ Make necessary adjustments
  • Task 13 due in 8 months: Regularly Review Team Performance
    ☐ Regularly review team performance ☐ Provide necessary feedback and support
  • Task 17 due in 1 year: Conduct Year-End System Review
    ☐ Conduct a comprehensive review of the system at the end of the year ☐ Identify areas for improvement
  • Task 18 due in 1 year: Conduct Year-End Team Review
    ☐ Conduct a comprehensive review of the team at the end of the year ☐ Identify areas for improvement

Urgent, Not Important

  • Task 7 due in 2 months: Regular System Updates
    ☐ Regularly update system ☐ Ensure system is functioning properly
  • Task 8 due in 3 months: Regular System Maintenance
    ☐ Maintain system regularly ☐ Ensure system is functioning optimally
  • Task 10 due in 5 months: Regularly Update Project Status
    ☐ Update project status regularly ☐ Ensure all team members are on track
  • Task 11 due in 6 months: Regularly Update Task Status
    ☐ Update task status regularly ☐ Ensure all tasks are on track

Not Urgent & Not Important

  • Task 9 due in 4 months: Regular System Audits
    ☐ Conduct system audits regularly ☐ Ensure system is functioning as expected