Project Management for Performing Arts Template

Project Management for Performing Arts in Priority Matrix

Efficiently manage performing arts projects by prioritizing tasks and meeting deadlines.

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Proposed Tasks

Critical Tasks

• Meeting with stakeholders due in 1 day
  ☐ Prepare agenda ☐ Send out invites ☐ Set up meeting room
• Review project proposals due in 1 week
  ☐ Read through all proposals ☐ Prepare feedback notes ☐ Schedule meetings with proposal authors
• Finalize event schedule due in 2 weeks
  ☐ Consult with event planners ☐ Confirm availability of performers ☐ Publish finalized schedule
• Negotiate contracts due in 6 weeks
  ☐ Prepare negotiation points ☐ Schedule meetings with contractors ☐ Negotiate terms ☐ Finalize and sign contracts

Important, Not Urgent

• Prepare budget report due in 3 weeks
  ☐ Collect all financial data ☐ Analyze spending and income ☐ Prepare draft report ☐ Review and finalize report
• Plan for next season due in 1 month
  ☐ Research trending themes ☐ Consult with creative team ☐ Prepare initial plan
• Recruit volunteers for event due in 2 months
  ☐ Prepare volunteer job descriptions ☐ Advertise volunteer opportunities ☐ Interview and select volunteers
• Organize staff training due in 10 weeks
  ☐ Identify training needs ☐ Find suitable training providers ☐ Schedule and manage training sessions
• Plan fundraising event due in 4 months
  ☐ Decide on event format ☐ Secure sponsors and donors ☐ Organize event logistics
• Prepare annual report due in 5 months
  ☐ Collect all necessary data ☐ Write draft report ☐ Review and finalize report
• Conduct performance reviews due in 7 months
  ☐ Prepare review materials ☐ Schedule and conduct reviews ☐ Provide feedback and plan for improvement
• Revise strategic plan due in 11 months
  ☐ Review current strategic plan ☐ Consult with senior management ☐ Write and implement new strategic plan
• Plan for next year's projects due in 1 year
  ☐ Review project proposals ☐ Consult with team leads ☐ Finalize project plans

Urgent, Not Important

• Update website content due in 5 weeks
  ☐ Review current content ☐ Write new content ☐ Coordinate with web team for updates
• Review safety protocols due in 3 months
  ☐ Review current safety protocols ☐ Identify areas for improvement ☐ Implement changes
• Update marketing materials due in 9 months
  ☐ Review current materials ☐ Create new designs ☐ Coordinate with marketing team for implementation
• Evaluate customer feedback due in 10 months
  ☐ Collect feedback ☐ Analyze feedback ☐ Implement changes based on feedback

Low Priority

• Update company policies due in 6 months
  ☐ Review current policies ☐ Consult with legal team ☐ Write and implement new policies
• Plan company retreat due in 8 months
  ☐ Decide on location and activities ☐ Coordinate logistics ☐ Communicate plans to staff
• Review and update job descriptions due in 1 year
  ☐ Review current job descriptions ☐ Consult with HR and team leads ☐ Write and publish updated job descriptions