Project Document Control Template

More design-and-construction templates

Ensure seamless document management in your construction projects with our Project Document Control template. This step-by-step guide helps you set up an efficient document management system, catalog existing documents, create retrieval processes, and train your team on best practices.

By implementing this template, you can reduce the risk of misplacing important files and maintain a well-organized document repository, ensuring easy access and retrieval whenever needed.

Get this template on priority matrix

Project Document Control for Priority Matrix

Project Document Control in Priority Matrix

Organize and track all project-related documents efficiently with this comprehensive document control template.

You can start using Project Document Control or other Design-And-Construction Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

High Impact, Urgent

  • Task 1: Set Up Document Management System - due in 2 weeks
    ☐ Research available Document Management Systems (DMS) ☐ Select suitable DMS ☐ Install and setup DMS
  • Task 3: Create Document Retrieval Process - due in 6 weeks
    ☐ Formulate a standardized process for document retrieval ☐ Test process for efficiency and effectiveness ☐ Document process for team reference
  • Task 4: Train Team on DMS and Processes - due in 8 weeks
    ☐ Prepare training materials ☐ Conduct training sessions ☐ Address any questions or issues raised

High Impact, Not Urgent

  • Task 2: Catalog Existing Documents - due in 4 weeks
    ☐ Identify all existing project-related documents ☐ Sort and organize documents by project, type, and date ☐ Upload documents to DMS
  • Task 5: Implement Document Control Audits - due in 10 weeks
    ☐ Design audit process ☐ Conduct first audit ☐ Review and address findings

Low Impact, Urgent

  • Task 6: Develop Document Disposal Procedure - due in 12 weeks
    ☐ Research legal requirements for document disposal ☐ Formulate disposal procedure ☐ Document and share procedure with team

Low Impact, Not Urgent

  • Task 10: Maintain DMS - due in ongoing
    ☐ Regularly update DMS software ☐ Ensure DMS is functioning properly ☐ Address any technical issues
  • Task 7: Regularly Update Document Catalog - due in ongoing
    ☐ Regularly add new documents to the DMS ☐ Ensure documents are properly labeled and organized ☐ Regularly review catalog for accuracy
  • Task 8: Review and Update Document Control Processes - due in ongoing
    ☐ Regularly review processes for efficiency ☐ Make updates as necessary ☐ Communicate any changes to team
  • Task 9: Conduct Regular Document Control Training - due in ongoing
    ☐ Regularly conduct training sessions for new hires ☐ Conduct refresher training for existing team members ☐ Update training materials as needed