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Project Deadline Management Template

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In the fast-paced media industry, meeting deadlines is critical. This template helps Regional Circulation Directors track and manage all deadlines to ensure the timely distribution of publications.

From weekly to annual publications, advertisements, and staff meetings, this tool provides a comprehensive approach to deadline management, ensuring that every task is completed on time.

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Project Deadline Management in Priority Matrix

Ensure timely circulation of publications by keeping track of all deadlines.

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Proposed Tasks

High Impact, Urgent Deadlines

Task 1: Weekly Publication Deadline - due in 1 day
Ensure the weekly publication is ready for distribution. ☐ Finalize content ☐ Proofread ☐ Approve final layout
Task 7: Print Publication Deadline - due in 1 day
Ensure the print publication is ready for distribution. ☐ Finalize content ☐ Proofread ☐ Approve final layout
Task 2: Monthly Publication Deadline - due in 1 week
Ensure the monthly publication is ready for distribution. ☐ Finalize content ☐ Proofread ☐ Approve final layout
Task 6: Digital Publication Deadline - due in 1 week
Ensure the digital publication is ready for distribution. ☐ Finalize content ☐ Proofread ☐ Approve final layout
Task 8: Advertisement Deadline - due in 2 weeks
Ensure all advertisements are ready for the next publication. ☐ Finalize ad content ☐ Approve final ad layout
Task 4: Quarterly Publication Deadline - due in 1 month
Ensure the quarterly publication is ready for distribution. ☐ Finalize content ☐ Proofread ☐ Approve final layout

High Impact, Long Term Deadlines

Task 12: Distribution Plan - due in 2 weeks
Update the distribution plan. ☐ Review current distribution plan ☐ Plan for future distribution
Task 10: Budget Review - due in 1 month
Prepare for the budget review. ☐ Review current spending ☐ Plan for future spending
Task 13: Content Planning - due in 1 month
Plan content for future publications. ☐ Review content ideas ☐ Finalize content plan
Task 16: Market Research - due in 1 month
Conduct market research. ☐ Identify research needs ☐ Plan for research
Task 20: Staff Hiring - due in 1 month
Plan for staff hiring. ☐ Identify hiring needs ☐ Arrange for interviews
Task 5: Special Edition Publication Deadline - due in 2 months
Ensure the special edition publication is ready for distribution. ☐ Finalize content ☐ Proofread ☐ Approve final layout
Task 3: Annual Publication Deadline - due in 3 months
Ensure the annual publication is ready for distribution. ☐ Finalize content ☐ Proofread ☐ Approve final layout
Task 19: Contract Renewal - due in 3 months
Handle contract renewals. ☐ Review contract list ☐ Send out renewal notices

Low Impact, Urgent Deadlines

Task 9: Staff Meeting - due in 1 day
Prepare for the staff meeting. ☐ Prepare agenda ☐ Review team performance
Task 11: Subscription Renewal - due in 1 week
Handle subscription renewals. ☐ Review subscription list ☐ Send out renewal notices
Task 17: Vendor Meeting - due in 1 week
Prepare for vendor meeting. ☐ Prepare agenda ☐ Review vendor performance

Low Impact, Long Term Deadlines

Task 14: Staff Training - due in 2 months
Plan staff training. ☐ Identify training needs ☐ Arrange for training
Task 18: Equipment Maintenance - due in 2 months
Schedule equipment maintenance. ☐ Identify maintenance needs ☐ Arrange for maintenance
Task 15: Performance Review - due in 3 months
Prepare for performance reviews. ☐ Review staff performance ☐ Plan for performance discussions