Production Task Tracking & Prioritization Template

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Efficiently manage your entertainment production deadlines with the 'Production Task Tracking & Prioritization' template. Utilizing the Quadrants method, this template helps you focus on urgent tasks and delegate less important ones, ensuring all productions stay on schedule.

Ideal for CEOs in the fast-paced entertainment industry, this template allows for effective task delegation and priority management, ensuring crucial deadlines are met without compromising on quality.

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Production Task Tracking & Prioritization for Priority Matrix

Production Task Tracking & Prioritization in Priority Matrix

Ensure timely completion of entertainment production tasks using the Quadrants method for optimal prioritization and delegation.

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Proposed Tasks

Urgent & Important

  • Task 1 due in 1 day: Finalize Script
    ☐ Review script ☐ Make necessary changes ☐ Get approval from stakeholders
  • Task 2 due in 3 days: Cast Selection
    ☐ Review audition tapes ☐ Conduct callbacks ☐ Finalize cast
  • Task 4 due in 2 weeks: Budget Approval
    ☐ Prepare budget proposal ☐ Present to board ☐ Get budget approval
  • Task 6 due in 1 month: Pre-production Meeting
    ☐ Prepare agenda ☐ Schedule meeting ☐ Conduct meeting
  • Task 7 due in 5 weeks: Finalize Shooting Schedule
    ☐ Coordinate with crew ☐ Secure locations ☐ Finalize schedule
  • Task 10 due in 10 weeks: First Day of Shooting
    ☐ Ensure all equipment is ready ☐ Ensure all cast and crew are present ☐ Start shooting
  • Task 12 due in 15 weeks: Editing
    ☐ Review footage ☐ Edit footage ☐ Finalize edit
  • Task 16 due in 7 months: Final Cut Approval
    ☐ Present final cut to stakeholders ☐ Make necessary changes ☐ Get final approval
  • Task 19 due in 10 months: Distributor Negotiations
    ☐ Identify potential distributors ☐ Negotiate terms ☐ Finalize distribution deal
  • Task 20 due in 1 year: Release
    ☐ Coordinate with distributors ☐ Plan release strategy ☐ Release production

Important, Not Urgent

  • Task 3 due in 1 week: Location Scouting
    ☐ Research potential locations ☐ Visit locations ☐ Secure permits
  • Task 5 due in 3 weeks: Hire Crew
    ☐ Post job listings ☐ Interview candidates ☐ Finalize crew
  • Task 9 due in 2 months: Wardrobe Fitting
    ☐ Schedule fittings ☐ Alter costumes as needed ☐ Finalize wardrobe
  • Task 11 due in 3 months: Post-production Meeting
    ☐ Prepare agenda ☐ Schedule meeting ☐ Conduct meeting
  • Task 13 due in 4 months: Sound Design
    ☐ Design sound effects ☐ Record ADR ☐ Finalize sound design
  • Task 14 due in 5 months: Visual Effects
    ☐ Design VFX ☐ Implement VFX ☐ Finalize VFX
  • Task 15 due in 6 months: Color Grading
    ☐ Grade footage ☐ Review with director ☐ Finalize color grading
  • Task 17 due in 8 months: Marketing Plan
    ☐ Develop marketing strategy ☐ Coordinate with marketing team ☐ Implement marketing plan
  • Task 18 due in 9 months: Premiere Planning
    ☐ Choose venue ☐ Send out invitations ☐ Coordinate event logistics

Urgent, Not Important

  • Task 8 due in 6 weeks: Equipment Check
    ☐ Inventory equipment ☐ Test equipment ☐ Repair/replace as needed