Production Task Prioritization Template

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Efficiently manage and prioritize your show production tasks with the Quadrants method. This template helps you focus on urgent and important tasks while delegating less critical ones, ensuring smooth and timely execution of your production.

From finalizing scripts and casting to organizing rehearsals and technical setups, this template covers all crucial aspects of show production to keep your project on track and under control.

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Production Task Prioritization for Priority Matrix

Production Task Prioritization in Priority Matrix

Prioritize and manage your show production tasks efficiently using the Quadrants method.

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Proposed Tasks

Urgent and Important

  • Finalize location due in 2 days
    ☐ Scout potential locations ☐ Secure necessary permissions
  • Assemble production team due in 3 days
    ☐ Identify required roles ☐ Interview potential team members ☐ Finalize production team
  • Press release due in 3 days
    ☐ Write press release ☐ Distribute to media outlets
  • Finalize script due in 1 week
    ☐ Review script ☐ Make necessary changes ☐ Finalize script for production
  • Website update due in 1 week
    ☐ Update website with show details ☐ Launch online ticket sales
  • Casting call due in 2 weeks
    ☐ Finalize character profiles ☐ Organize casting call ☐ Select suitable actors
  • Costume design due in 2 weeks
    ☐ Identify costume requirements ☐ Organize costume creation ☐ Finalize costumes
  • Rehearsals due in 2 weeks
    ☐ Plan rehearsal schedule ☐ Conduct rehearsals ☐ Make adjustments as necessary
  • Ticket sales due in 3 weeks
    ☐ Plan ticket pricing and sales strategy ☐ Start selling tickets
  • Budget review due in 3 weeks
    ☐ Review production expenditures ☐ Adjust budget as necessary

Important, Not Urgent

  • Storyboard creation due in 3 weeks
    ☐ Create initial storyboard ☐ Review with creative team ☐ Finalize storyboard
  • Prop design due in 4 weeks
    ☐ Identify required props ☐ Organize prop creation ☐ Review and approve props
  • Secure funding due in 1 month
    ☐ Calculate budget requirements ☐ Identify potential sponsors ☐ Secure funding
  • Marketing plan due in 1 month
    ☐ Create marketing strategy ☐ Plan marketing activities ☐ Execute marketing plan
  • Technical setup due in 1 month
    ☐ Plan technical requirements ☐ Setup stage and technical equipment
  • Social media campaign due in 1 month
    ☐ Plan social media campaign ☐ Execute social media activities

Urgent, Not Important

  • Post-production plan due in 5 weeks
    ☐ Plan post-production activities ☐ Organize post-production team
  • Premiere planning due in 6 weeks
    ☐ Plan premiere event ☐ Organize premiere logistics
  • Show documentation due in 2 months
    ☐ Plan documentation activities ☐ Document show production

Neither Urgent nor Important

  • Post-show analysis due in 2 months
    ☐ Analyze show success ☐ Prepare report on show performance