Production Task Management and Prioritization Template

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Ensure a smooth-running production by prioritizing and managing tasks effectively with the Quadrants method. This template helps creative directors in the performing arts industry to focus on urgent tasks and delegate less important ones, ensuring that critical elements of the production receive the attention they deserve.

By implementing this task management strategy, you can improve show outcomes, streamline processes, and enhance overall production efficiency.

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Production Task Management and Prioritization for Priority Matrix

Production Task Management and Prioritization in Priority Matrix

Prioritize and manage production tasks efficiently using the Quadrants method in the performing arts industry.

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Proposed Tasks

Urgent and Important

  • Finalize Script due in 2 days
    ☐ Review the final draft of the script ☐ Approve the script
  • Casting Call due in 1 week
    ☐ Post casting call ☐ Review applications ☐ Conduct auditions
  • Rehearsal Schedule due in 1 month
    ☐ Create rehearsal schedule ☐ Communicate schedule to cast and crew
  • First Rehearsal due in 3 months
    ☐ Conduct first rehearsal
  • Progress Check due in 14 weeks
    ☐ Review progress of all elements of production
  • Final Rehearsal due in 4 months
    ☐ Conduct final rehearsal
  • Opening Night due in 18 weeks
    ☐ Ensure all elements are ready for opening night

Important, Not Urgent

  • Set Design Concept due in 2 weeks
    ☐ Brainstorm set design ☐ Approve design concept
  • Budget Approval due in 3 weeks
    ☐ Review proposed budget ☐ Make necessary adjustments ☐ Approve final budget
  • Costume Design due in 5 weeks
    ☐ Review costume design sketches ☐ Approve final designs
  • Lighting Plan due in 7 weeks
    ☐ Approve lighting design concept ☐ Review lighting plan
  • Sound Design due in 2 months
    ☐ Review sound design proposal ☐ Approve final sound design
  • Review Feedback due in 5 months
    ☐ Collect and review feedback from cast, crew, and audience

Urgent, Not Important

  • Props List due in 6 weeks
    ☐ Create props list ☐ Assign prop creation/procurement tasks
  • Marketing Plan due in 10 weeks
    ☐ Review marketing plan ☐ Approve final marketing strategy
  • Ticket Sales Strategy due in 11 weeks
    ☐ Review ticket pricing and sales strategy ☐ Approve final strategy
  • Post-production Wrap Up due in 22 weeks
    ☐ Wrap up all post-production tasks

Not Urgent, Not Important

  • Post-production Meeting due in 26 weeks
    ☐ Conduct post-production meeting with all stakeholders
  • Budget Review due in 6 months
    ☐ Review final budget vs actual spend
  • Plan Next Production due in 7 months
    ☐ Start planning for the next production