Production Management and Prioritization Template

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Efficiently manage your performing arts production with this comprehensive template. Using the Priority Matrix, you can coordinate production timelines and ensure all tasks are completed on time and in order of importance.

This template helps you keep track of critical tasks such as finalizing the script, auditioning actors, securing locations, scheduling rehearsals, organizing costumes, and more. By prioritizing these tasks, you can prevent missed deadlines and achieve a smooth, successful production.

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Production Management and Prioritization for Priority Matrix

Production Management and Prioritization in Priority Matrix

Coordinate and prioritize production tasks to ensure timely completion in the performing arts industry.

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Proposed Tasks

Urgent and Important

  • Finalize Script - due in 1 week
    ☐ Review script ☐ Make necessary changes ☐ Get approval from stakeholders
  • Audition Actors - due in 2 weeks
    ☐ Post audition notice ☐ Conduct auditions ☐ Select cast
  • Final Rehearsals - due in 9 weeks
    ☐ Run through entire production ☐ Finalize staging ☐ Address any issues

Important, Not Urgent

  • Secure Location - due in 3 weeks
    ☐ Scout possible locations ☐ Secure necessary permissions ☐ Finalize location
  • Schedule Rehearsals - due in 1 month
    ☐ Coordinate with cast ☐ Book rehearsal space ☐ Finalize schedule
  • Promote Production - due in 10 weeks
    ☐ Design promotional materials ☐ Distribute promotional materials ☐ Advertise on social media

Urgent, Not Important

  • Organize Costumes - due in 5 weeks
    ☐ Design costumes ☐ Arrange for costume creation ☐ Coordinate fittings
  • Plan Set Design - due in 6 weeks
    ☐ Conceptualize set design ☐ Source materials ☐ Construct set

Not Urgent, Not Important

  • Arrange Lighting - due in 7 weeks
    ☐ Design lighting plan ☐ Install lights ☐ Test lighting
  • Coordinate Sound - due in 8 weeks
    ☐ Plan sound design ☐ Test sound system ☐ Finalize sound cues