Procurement Management and Prioritization Template

Procurement Management and Prioritization in Priority Matrix

Prioritize and manage procurement activities efficiently with a Priority Matrix.

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Proposed Tasks

Urgent and Important

• Task 13: Review and renew contracts with suppliers - due annually
  ☐ Review contract terms ☐ Negotiate renewal terms ☐ Renew contract
• Task 16: Ensure compliance with procurement laws and regulations - ongoing
  ☐ Review laws and regulations ☐ Ensure compliance ☐ Address any compliance issues
• Task 17: Resolve disputes with suppliers - as needed
  ☐ Investigate dispute ☐ Negotiate resolution ☐ Implement resolution
• Task 1: Finalize procurement plan for the next quarter - due in 1 day
  ☐ Review procurement needs ☐ Set budget ☐ Identify suppliers
• Task 3: Negotiate contract terms with new suppliers - due in 3 weeks
  ☐ Prepare negotiation strategy ☐ Conduct negotiations ☐ Finalize contract

Important, Not Urgent

• Task 15: Manage procurement risks - ongoing
  ☐ Identify risks ☐ Assess risks ☐ Implement risk mitigation measures
• Task 18: Implement procurement best practices - ongoing
  ☐ Research best practices ☐ Adapt practices to organization ☐ Implement practices
• Task 20: Plan for future procurement needs - ongoing
  ☐ Forecast future needs ☐ Plan procurement activities ☐ Prepare procurement budget
• Task 2: Evaluate supplier performance for the past quarter - due in 1 week
  ☐ Collect performance data ☐ Analyze performance ☐ Prepare performance report
• Task 4: Review and update procurement policies - due in 1 month
  ☐ Review current policies ☐ Identify areas for improvement ☐ Update policies
• Task 12: Audit procurement process - due twice a year
  ☐ Review procurement process ☐ Identify discrepancies ☐ Address discrepancies

Urgent, Not Important

• Task 11: Conduct procurement training for new employees - as needed
  ☐ Prepare training materials ☐ Conduct training ☐ Answer questions
• Task 14: Participate in procurement related meetings - as scheduled
  ☐ Prepare for meeting ☐ Attend meeting ☐ Follow up on action items
• Task 19: Maintain relationships with suppliers - ongoing
  ☐ Communicate regularly ☐ Address any issues ☐ Strengthen relationship
• Task 8: Handle procurement related queries from internal stakeholders - ongoing
  ☐ Respond to queries ☐ Provide information ☐ Resolve issues
• Task 9: Prepare procurement reports - due end of every month
  ☐ Collect procurement data ☐ Analyze data ☐ Prepare report
• Task 5: Conduct market research to identify new potential suppliers - due in 2 months
  ☐ Define research objectives ☐ Collect market data ☐ Analyze data

Neither Urgent nor Important

• Task 10: Update procurement database - ongoing
  ☐ Review procurement data ☐ Update database ☐ Ensure data accuracy
• Task 6: Monitor delivery of goods from suppliers - ongoing
  ☐ Track delivery status ☐ Inspect delivered goods ☐ Address any delivery issues
• Task 7: Process invoices from suppliers - ongoing
  ☐ Review invoices ☐ Approve payment ☐ Process payment