Prioritizing Client Appointments Template

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Efficiently manage your client appointments by prioritizing urgent and important tasks. This template leverages the Quadrants method to help makeup artists identify and focus on high-priority clients, ensuring top-notch service and client satisfaction.

By following the steps outlined, you'll be able to streamline your scheduling process, attend to VIP clients promptly, and maintain a well-organized makeup studio.

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Prioritizing Client Appointments for Priority Matrix

Prioritizing Client Appointments in Priority Matrix

Ensure high-priority clients are attended to first using the Quadrants method.

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Proposed Tasks

Urgent and Important

  • Scheduling VIP client due in 1 day
    ☐ Confirm appointment ☐ Prepare necessary makeup kit ☐ Study client's previous makeup styles
  • Follow up on client feedback due in 2 days
    ☐ Review client feedback ☐ Implement changes where necessary ☐ Respond to client with updates
  • Invoicing clients due in 2 days
    ☐ Calculate total hours ☐ Include cost of used products ☐ Send invoices
  • Arrange client appointments for next week
    ☐ Check availability ☐ Confirm appointments ☐ Send reminders to clients

Important, Not Urgent

  • Update portfolio due in 2 weeks
    ☐ Select best works ☐ Take high-quality photos ☐ Upload to website and social media
  • Ordering new makeup supplies due in 3 weeks
    ☐ Check inventory ☐ Make a list of needed supplies ☐ Place order
  • Research latest makeup trends due in 1 month
    ☐ Read beauty magazines ☐ Follow beauty influencers ☐ Attend beauty webinars
  • Networking event due in 1 month
    ☐ Prepare business cards ☐ Plan outfit and makeup ☐ Practice elevator pitch

Urgent, Not Important

  • Tidy up makeup studio due in 2 days
    ☐ Clean makeup brushes ☐ Sanitize makeup products ☐ Organize makeup supplies
  • Maintenance of makeup tools due in 1 week
    ☐ Clean makeup brushes ☐ Check for expired products ☐ Replace old tools