Prioritizing Candidate Outreach Template

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Ensure you reach out to the most promising candidates first using the Quadrants method. This template guides you through a structured process to prioritize candidate outreach, from initial contact to follow-up, making sure top talent is engaged promptly.

By following this template, you can improve your recruitment efficiency and secure top candidates before your competitors do.

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Prioritizing Candidate Outreach for Priority Matrix

Prioritizing Candidate Outreach in Priority Matrix

Prioritize your candidate outreach to engage top talent quickly and efficiently.

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Proposed Tasks

Critical & Immediate

  • Reach out to candidate 1 - due in 1 day
    ☐ Research candidate 1 ☐ Prepare personalized message ☐ Send outreach email
  • Schedule interview with candidate 2 - due in 2 days
    ☐ Review candidate 2's application ☐ Prepare interview questions ☐ Send interview invite
  • Reach out to candidate 6 - due in 7 days
    ☐ Research candidate 6 ☐ Prepare personalized message ☐ Send outreach email
  • Schedule interview with candidate 7 - due in 8 days
    ☐ Review candidate 7's application ☐ Prepare interview questions ☐ Send interview invite
  • Reach out to candidate 11 - due in 13 days
    ☐ Research candidate 11 ☐ Prepare personalized message ☐ Send outreach email
  • Schedule interview with candidate 12 - due in 14 days
    ☐ Review candidate 12's application ☐ Prepare interview questions ☐ Send interview invite
  • Reach out to candidate 16 - due in 19 days
    ☐ Research candidate 16 ☐ Prepare personalized message ☐ Send outreach email
  • Schedule interview with candidate 17 - due in 20 days
    ☐ Review candidate 17's application ☐ Prepare interview questions ☐ Send interview invite

Critical & Not Immediate

  • Prepare for interview with candidate 3 - due in 3 days
    ☐ Review candidate 3's resume ☐ Prepare interview questions ☐ Coordinate with interview panel
  • Review application of candidate 4 - due in 4 days
    ☐ Read candidate 4's cover letter ☐ Review candidate 4's resume ☐ Check candidate 4's references
  • Prepare for interview with candidate 8 - due in 9 days
    ☐ Review candidate 8's resume ☐ Prepare interview questions ☐ Coordinate with interview panel
  • Review application of candidate 9 - due in 10 days
    ☐ Read candidate 9's cover letter ☐ Review candidate 9's resume ☐ Check candidate 9's references
  • Prepare for interview with candidate 13 - due in 15 days
    ☐ Review candidate 13's resume ☐ Prepare interview questions ☐ Coordinate with interview panel
  • Review application of candidate 14 - due in 16 days
    ☐ Read candidate 14's cover letter ☐ Review candidate 14's resume ☐ Check candidate 14's references

Not Critical & Immediate

  • Follow up with candidate 5 - due in 5 days
    ☐ Prepare follow-up message ☐ Send follow-up email
  • Follow up with candidate 10 - due in 11 days
    ☐ Prepare follow-up message ☐ Send follow-up email
  • Follow up with candidate 15 - due in 17 days
    ☐ Prepare follow-up message ☐ Send follow-up email

Not Critical & Not Immediate

  • Update candidate database - due in 6 days
    ☐ Record recent candidate interactions ☐ Update candidate statuses
  • Update candidate database - due in 12 days
    ☐ Record recent candidate interactions ☐ Update candidate statuses
  • Update candidate database - due in 18 days
    ☐ Record recent candidate interactions ☐ Update candidate statuses