Preparing for Next Council Meeting Template

More local-government templates

Streamline your preparation for council meetings with this comprehensive template. It helps you gather previous meeting minutes, prepare agendas, identify key talking points, and distribute materials efficiently. Ensure all council members are well-prepared, focused, and ready to contribute effectively.

From organizing the meeting agenda to confirming attendees, this template covers all essential tasks, making your council meetings smooth and productive.

Get this template on priority matrix

Preparing for Next Council Meeting for Priority Matrix

Preparing for Next Council Meeting in Priority Matrix

Organize agendas, minutes, and key points to ensure efficient and productive council meetings.

You can start using Preparing for Next Council Meeting or other Local-Government Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Urgent & Important

  • Gather Previous Meeting Minutes - due in 1 day
    ☐ Collect minutes from the previous meeting ☐ Review for completion ☐ Prepare for distribution
  • Prepare Agenda - due in 2 days
    ☐ Identify key topics for discussion ☐ Organize topics in logical sequence ☐ Allocate time for each topic
  • Key Talking Points - due in 3 days
    ☐ Identify key talking points ☐ Assign speakers for each point ☐ Prepare briefing notes for speakers
  • Post-Meeting Follow Up - due in 2 weeks
    ☐ Distribute meeting minutes ☐ Confirm next meeting date

Important, Not Urgent

  • Distribute Materials - due in 4 days
    ☐ Email materials to council members ☐ Print copies for meeting
  • Review Materials - due in 5 days
    ☐ Review all materials for accuracy ☐ Check for any missing information
  • Prepare Presentation - due in 1 week
    ☐ Prepare slides for key talking points ☐ Practice presentation

Urgent, Not Important

  • Check Audio/Visual Equipment - due in 1 week
    ☐ Test microphones and speakers ☐ Check projector
  • Confirm Attendees - due in 1 week
    ☐ Confirm attendance of council members ☐ Prepare name tags
  • Finalize Seating Arrangement - due in 1 week
    ☐ Confirm seating plan ☐ Reserve seats for speakers

Not Urgent & Not Important

  • Prepare Refreshments - due in 1 week
    ☐ Confirm refreshment order ☐ Arrange for delivery
  • Clean Meeting Room - due in 1 week
    ☐ Arrange for cleaning of meeting room ☐ Check room after cleaning