Pre-Production Task Management Template

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Ensure a solid foundation for your film project by effectively managing pre-production tasks. This template covers all essential activities such as script development, casting, location scouting, and budget planning.

By organizing and prioritizing these tasks, you'll set the stage for a successful production process and minimize potential disruptions once filming begins.

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Pre-Production Task Management for Priority Matrix

Pre-Production Task Management in Priority Matrix

Manage and organize pre-production tasks for a smooth start to your film project.

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Proposed Tasks

High Impact, Urgent

  • Develop Script
    ☐ Finalize the storyline ☐ Write dialogues ☐ Define characters
  • Scout Locations
    ☐ Research potential settings ☐ Visit locations ☐ Secure permits

High Impact, Less Urgent

  • Budget Planning
    ☐ Estimate production costs ☐ Allocate funds ☐ Plan for contingencies
  • Casting
    ☐ Identify potential actors ☐ Arrange auditions ☐ Finalize cast

Low Impact, Urgent

  • Assemble Production Team
    ☐ Identify key roles ☐ Recruit team members
  • Schedule Production
    ☐ Create timeline ☐ Coordinate with cast and crew

Low Impact, Less Urgent

  • Arrange Catering
    ☐ Plan meals ☐ Hire caterer
  • Create Production Binder
    ☐ Compile all pre-production documents ☐ Create production schedule
  • Create Shot List
    ☐ List all shots ☐ Plan shooting order
  • Finalize Shooting Script
    ☐ Review script ☐ Make necessary changes
  • Hold Production Meeting
    ☐ Discuss production plan with team ☐ Address any concerns
  • Marketing Strategy
    ☐ Identify target audience ☐ Plan promotional activities
  • Plan Post-Production
    ☐ Identify editing team ☐ Plan for special effects
  • Plan Rehearsals
    ☐ Schedule rehearsals ☐ Coordinate with cast
  • Plan Set Design
    ☐ Sketch set designs ☐ Build sets
  • Plan Transportation
    ☐ Arrange transport for cast and crew ☐ Plan for equipment transport
  • Plan Wardrobe
    ☐ Design costumes ☐ Arrange fittings
  • Secure Equipment
    ☐ List necessary equipment ☐ Rent or purchase equipment
  • Secure Insurance
    ☐ Identify potential risks ☐ Purchase insurance
  • Storyboarding
    ☐ Sketch key scenes ☐ Plan camera angles