Policy Renewal Tracking and Management Project Template

More insurance templates

Maintain seamless insurance coverage for your clients by efficiently tracking and managing policy renewals. This template provides a comprehensive guide to ensuring no renewal deadlines are missed, from creating a renewal database to sending out reminders and processing applications.

By following this step-by-step process, Client Service Executives in the Insurance and Risk Management industry can ensure continuity of coverage for clients, improve client satisfaction, and streamline the renewal process.

Get this template on priority matrix

Policy Renewal Tracking and Management Project for Priority Matrix

Policy Renewal Tracking and Management Project in Priority Matrix

Efficiently track and manage insurance policy renewals to ensure no deadlines are missed.

You can start using Policy Renewal Tracking and Management Project or other Insurance Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Low Impact, Future Action

  • Task 1: Create a Database for Policy Renewals Due in 1 Week
    ☐ Collect all data related to policies due for renewal in the coming week ☐ Input data into the database ☐ Set reminders for each policy
  • Task 2: Contact Clients for Renewals Due in 2 Weeks
    ☐ Prepare a list of clients whose policies are due for renewal ☐ Contact each client to notify them of the upcoming renewal ☐ Record any changes or updates to the policies
  • Task 3: Review and Update Policy Details Due in 3 Weeks
    ☐ Review each policy for any changes or updates ☐ Update the database with the new information
  • Task 4: Send Renewal Notices to Clients Due in 1 Month
    ☐ Prepare renewal notices for each policy ☐ Send the notices to each client
  • Task 5: Follow Up with Clients Not Responding Due in 5 Weeks
    ☐ Identify clients who have not responded to the renewal notices ☐ Follow up with each client to ensure they received the notice
  • Task 6: Process Renewal Applications Due in 1.5 Months
    ☐ Collect renewal applications from clients ☐ Process each application ☐ Update the database with the renewed policy information
  • Task 7: Update and Send Receipts to Clients Due in 2 Months
    ☐ Prepare receipts for each renewed policy ☐ Send the receipts to each client
  • Task 8: Review and Update Database Due in 2.5 Months
    ☐ Review the database for any errors or discrepancies ☐ Update the database as necessary
  • Task 9: Prepare Reports on Policy Renewals Due in 3 Months
    ☐ Prepare reports on the number of policies renewed ☐ Identify any trends or patterns
  • Task 10: Review and Update Renewal Process Due in 3.5 Months
    ☐ Review the renewal process for any inefficiencies ☐ Update the process as necessary