Policy Renewal Tracking and Management Template

Policy Renewal Tracking and Management in Priority Matrix

Ensure timely policy renewals in the reinsurance industry to avoid coverage lapses.

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Proposed Tasks

High Impact, Urgent

• Task 1: Build a Policy Renewal Database due in 1 week
  ☐ Create a database ☐ Input all current policy details ☐ Set renewal dates
• Task 2: Set Reminders for Policy Renewals due in 2 weeks
  ☐ Set reminders for each policy's renewal date ☐ Test the reminder system

High Impact, Not Urgent

• Task 3: Develop a Policy Renewal Workflow due in 3 weeks
  ☐ Design a workflow for policy renewals ☐ Train the team on the workflow
• Task 4: Create a Policy Renewal Checklist due in 1 month
  ☐ Create a checklist for each step in the renewal process ☐ Distribute the checklist to the team

Low Impact, Urgent

• Task 6: Follow Up on Renewal Reminders due in 6 weeks
  ☐ Follow up on any renewal reminders that have been sent ☐ Ensure the renewal process is underway for each policy
• Task 5: Review Policies due for Renewal in the Next Month due in 5 weeks
  ☐ Review each policy due for renewal in the next month ☐ Start the renewal process for each policy
• Task 10: Follow Up on Renewal Reminders due in 14 weeks
  ☐ Follow up on any renewal reminders that have been sent ☐ Ensure the renewal process is underway for each policy
• Task 9: Review Policies due for Renewal in the Next 2 Months due in 3 months
  ☐ Review each policy due for renewal in the next 2 months ☐ Start the renewal process for each policy
• Task 14: Follow Up on Renewal Reminders due in 22 weeks
  ☐ Follow up on any renewal reminders that have been sent ☐ Ensure the renewal process is underway for each policy
• Task 18: Follow Up on Renewal Reminders due in 30 weeks
  ☐ Follow up on any renewal reminders that have been sent ☐ Ensure the renewal process is underway for each policy
• Task 13: Review Policies due for Renewal in the Next 3 Months due in 5 months
  ☐ Review each policy due for renewal in the next 3 months ☐ Start the renewal process for each policy
• Task 17: Review Policies due for Renewal in the Next 4 Months due in 7 months
  ☐ Review each policy due for renewal in the next 4 months ☐ Start the renewal process for each policy

Low Impact, Not Urgent

• Task 7: Review the Renewal Workflow due in 2 months
  ☐ Review the renewal workflow for effectiveness ☐ Make any necessary adjustments
• Task 8: Update the Policy Renewal Database due in 10 weeks
  ☐ Update the database with any new policies ☐ Update renewal dates
• Task 11: Review the Renewal Workflow due in 4 months
  ☐ Review the renewal workflow for effectiveness ☐ Make any necessary adjustments
• Task 12: Update the Policy Renewal Database due in 18 weeks
  ☐ Update the database with any new policies ☐ Update renewal dates
• Task 16: Update the Policy Renewal Database due in 26 weeks
  ☐ Update the database with any new policies ☐ Update renewal dates
• Task 15: Review the Renewal Workflow due in 6 months
  ☐ Review the renewal workflow for effectiveness ☐ Make any necessary adjustments
• Task 20: Update the Policy Renewal Database due in 34 weeks
  ☐ Update the database with any new policies ☐ Update renewal dates
• Task 19: Review the Renewal Workflow due in 8 months
  ☐ Review the renewal workflow for effectiveness ☐ Make any necessary adjustments