Policy Renewal and Review Project Template

Policy Renewal and Review Project in Priority Matrix

Ensure timely and accurate processing of insurance policy renewals and reviews to maintain compliance and manage risk effectively.

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Proposed Tasks

High Impact, Quick Wins

• Conduct Policy Reviews - Batch 1
  ☐ Review policies according to schedule ☐ Update risk profiles as necessary
• Conduct Policy Reviews - Batch 2
  ☐ Review policies according to schedule ☐ Update risk profiles as necessary
• Conduct Policy Reviews - Batch 3
  ☐ Review policies according to schedule ☐ Update risk profiles as necessary
• Identify Policies Due for Renewal in 1 Week
  ☐ Identify all policies due for renewal in the next week ☐ Review the risk profiles for these policies ☐ Prepare renewal documents
• Review Policies Due for Renewal in 2 Weeks
  ☐ Identify all policies due for renewal in the next two weeks ☐ Review the risk profiles for these policies ☐ Prepare renewal documents

High Impact, Long Term

• Develop Policy Renewal Tracking System
  ☐ Identify requirements for a tracking system ☐ Research potential solutions ☐ Implement chosen solution
• Develop System for Tracking Policy Reviews
  ☐ Identify requirements for a tracking system ☐ Research potential solutions ☐ Implement chosen solution
• Plan for Next Cycle of Renewals and Reviews
  ☐ Review learnings from this cycle ☐ Plan for next cycle of renewals and reviews
• Train Team on Policy Renewal Tracking System
  ☐ Prepare training materials ☐ Conduct training sessions ☐ Gather feedback and make adjustments as necessary
• Train Team on Policy Review Tracking System
  ☐ Prepare training materials ☐ Conduct training sessions ☐ Gather feedback and make adjustments as necessary

Low Impact, Quick Wins

• Conduct Regular Check-ins on Project Progress
  ☐ Set up regular check-ins with team ☐ Monitor project progress ☐ Identify and address any issues
• Develop Policy Review Schedule
  ☐ Identify all policies due for review ☐ Create a schedule for reviewing these policies
• Review and Update Renewal Process
  ☐ Review current renewal process ☐ Identify areas for improvement ☐ Implement improvements
• Review and Update Risk Profile Assessment Process
  ☐ Review current risk profile assessment process ☐ Identify areas for improvement ☐ Implement improvements
• Train Team on Updated Renewal Process
  ☐ Prepare training materials ☐ Conduct training sessions ☐ Gather feedback and make adjustments as necessary

Low Priority / Etc.

• Prepare Project Report
  ☐ Collect project data ☐ Prepare a report on project outcomes
• Present Project Report to Management
  ☐ Prepare for presentation ☐ Present report to management
• Review and Update Policy Review Process
  ☐ Review current policy review process ☐ Identify areas for improvement ☐ Implement improvements
• Train Team on Updated Policy Review Process
  ☐ Prepare training materials ☐ Conduct training sessions ☐ Gather feedback and make adjustments as necessary
• Update Policy Documentation
  ☐ Review and update policy documentation as necessary