Planning and Managing Career Events Template

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Ensure your career events run smoothly and achieve their objectives with this comprehensive template. Designed for Directors of Career Services in higher education, this template guides you through every step of planning and managing career events, from identifying potential employers to post-event follow-up.

By following this template, you can effectively connect students with potential employers, providing valuable opportunities for networking and career development.

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Planning and Managing Career Events for Priority Matrix

Planning and Managing Career Events in Priority Matrix

Plan, organize, and manage career events to connect students with potential employers.

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Proposed Tasks

High Priority & Immediate

  • Identify Potential Employers - due in 1 week
    ☐ Research potential employers ☐ create a list of potential employers ☐ contact potential employers for participation
  • Book Event Venue - due in 2 weeks
    ☐ Research potential venues ☐ compare prices and availability ☐ book selected venue
  • Conduct Event - due in 9 weeks
    ☐ Manage event on the day ☐ ensure smooth running of activities

High Priority & Long-term

  • Create Event Schedule - due in 3 weeks
    ☐ Plan event activities ☐ allocate time for each activity ☐ create a detailed event schedule
  • Plan Event Logistics - due in 4 weeks
    ☐ Plan for transportation ☐ plan for accommodation if necessary ☐ plan for meals and refreshments
  • Post-Event Follow-Up - due in 10 weeks
    ☐ Send thank you notes to employers and attendees ☐ collect feedback ☐ analyze event success

Low Priority & Immediate

  • Coordinate with Event Staff - due in 5 weeks
    ☐ Assign roles to staff members ☐ communicate event details to staff ☐ ensure staff understands their roles and responsibilities
  • Promote Event - due in 6 weeks
    ☐ Create promotional materials ☐ distribute promotional materials ☐ promote event on social media and other platforms

Low Priority & Long-term

  • Prepare Event Materials - due in 7 weeks
    ☐ Prepare brochures and handouts ☐ prepare name badges ☐ prepare signage
  • Confirm Attendance - due in 8 weeks
    ☐ Send reminders to attendees ☐ confirm attendance of employers and students